Immigration Specialist IV

Job Summary and Department Description The Immigration Department is responsible for processing immigration petitions and resolving any issues. The team ensures all immigration requirements are current for each applicant and maintains databases containing all immigration information for Avant Healthcare Professionals (HCPs). The Immigration Specialist IV is responsible for processing immigration petitions for Avant candidates efficiently while proactively troubleshooting issues. This role ensures that databases are accurately maintained and that all immigration requirements remain current for each applicant, sustaining timelines and fluid communication with HCPs and all Avant Departments. The incumbent exercises discretion and independent judgment regarding matters of significance, including interpreting and applying immigration laws and regulations, developing policies, and advising management on strategic immigration matters. Essential Functions of the Job Work independently and with minimal supervision to process visa petitions in compliance with the U.S. Citizenship & Immigration Services (USCIS). Use independent judgment to ensure filings and HCPs are in compliance with all applicable immigration laws and regulations. Manage and oversee preparation and filing of all immigration‑related applications and petitions (e.g., H-1B, L-1, PERM, I-140, I-485). Coordinate with employees and external legal counsel to gather necessary documentation and information for filings. Interpret and apply immigration law and provide expert guidance to employees on immigration‑related issues and strategies. Develop and implement immigration policies and procedures to support the company's strategic objectives. Act as the primary point of contact for employees and management regarding immigration matters. Consult with government agencies and external legal counsel as necessary. Remain current with changes in immigration laws and policies through continuous education and update company procedures accordingly. Use discretion and independent judgment to review and evaluate information included on all petitions for the applicable status before submission. Use independent judgment to resolve issues and concerns such as documentation needs, immigration status requests, and procedural issues. Communicate with other departments and HCPs regarding candidate processing, timelines, and relevant updates as needed. Marginal Functions of the Job Other duties as assigned. Normal Work Schedule This is a full‑time position. Standard business hours are Monday through Friday 8:00 AM to 5:00 PM. Additional time outside of these hours may be needed to complete the essential functions of the job. Education, Training, and Experience Associate’s degree required, Bachelor’s degree or Paralegal qualification preferred, or equivalent combination of education and experience. Minimum of 3 years of related experience in immigration processing. High level of interpersonal skills to handle sensitive and confidential documentation and to organize and prioritize multiple tasks. Ability to effectively communicate (written and verbal) and collaborate with all levels of management. Basic MS Office (Excel, PowerPoint, Word, Outlook). Job Level Competencies Technical Skills: Intermediate ability to perform technical skills required for the job role and to determine methods and procedures on new assignments. Communicates Effectively: Advanced ability to provide clear and concise written, verbal, and nonverbal communication to senior internal and external personnel. Develops Self: Intermediate ability to apply professional concepts in the full area of specialization and to pursue opportunities to broaden expertise. Customer Focus & Teamwork: Intermediate ability to collaborate and share knowledge within the department and apply an understanding of customer needs. Decision Making: Advanced ability to evaluate solutions and alternatives to obtain optimal results and assess risks and benefits of newly proposed solutions. Innovation: Advanced ability in developing ideas to establish new or improve existing business processes and increase productivity. Quality & Results Oriented: Intermediate ability to take ownership of work, set high quality standards, and consistently achieve exceptional results. Resourceful & Tenacious: Advanced ability to apply company policies, procedures, and other resources creatively to resolve a variety of moderate to complex issues. Required Licenses, Certifications, and Other Specific Requirements of Law HIPAA certification and ability to obtain and maintain. Other Characteristics of the Position Physical Demands: Stationary desk work for extended periods; regular communication; occasional lifting of office supplies up to 20 lbs.; vision abilities including close vision and ability to adjust focus. Work Environment: Professional office environment; routine use of standard office equipment. Statement of Responsibility for Confidential Data: Has access to confidential records daily; required by federal law to maintain strict confidentiality of “Avant” employee information and maintain security of such information; proprietary information and non‑conflict agreement required. Smoking/vaping and the use of tobacco products are prohibited on all Company premises, including indoor and outdoor areas, parking lots, and Company‑owned vehicles. As part of our employment process, candidates who receive a conditional offer may be required to undergo pre‑employment drug testing. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr Avant Staffing Associates LLC