P&E Project Manager - Building Services

Job Description

Job Description

Description:

The P&E Project Manager – Building Services is responsible for the end-to-end execution of small to mid-sized power generation and building services projects involving diesel or natural gas fired CAT standby generators and accessories required to make the standby generators function in in various applications such as, parallelling controls, automatic transfer switches, cabling, fuel tanks, custom sound attenuated enclosures, etc.

The Project Manager ensures projects are delivered on time, within budget, and to Wheeler quality standards. This role actively manages internal and external stakeholders including; customers, contractors, engineers, and suppliers to ensure projects progress efficiently through each phase. The Project Manager is accountable for project outcomes, drives adherence to schedule and cost targets, and ensures all requirements are satisfied for safe and successful installation, startup, and commissioning.

This is an in-office position, Monday through Friday, and it's essential to be able to commit to being present in Salt Lake City, UT each day.

Duties and Responsibilities

• Own project execution from order release through commissioning, turnover, and final invoicing.
• Review project scope and details with the salesperson who sold the project at the point of turnover to make sure all required project customization, schedule issues, particular site conditions, and unique invoicing/contractual requirements are fully understood and properly documented.
• Manage all necessary project documentation effectively and efficiently. For example, assign project names and numbers and create job folders. Collect emails, meeting recordings, and other correspondence and store them in an organized, easy-to-find manner.
• Create, track and drive submittal approvals, procurement timelines, and equipment deliveries to align with project schedules.
• Identify risks to schedule, cost, or quality early and take proactive action to mitigate and resolve issues.
• Issue purchase orders to vendors in accordance with Wheeler policy. Maintain good relationships with suppliers and expand Wheeler’s network of trusted suppliers. Manage and track orders to update schedules.
• Work with CAT and freight brokers to schedule generator pick-up and delivery.
• Actively manage all stakeholders including customers, electrical contractors, engineers, and suppliers to ensure deadlines, quality standards, and cost targets are achieved.
• Directly push for timely action, approvals, and deliverables; escalate, when necessary, after reasonable efforts to resolve issues independently.
• Ensure customers complete all required pre-installation, startup, and commissioning checklists prior to scheduling Wheeler technicians.
• Generate and submit final operation and maintenance (O&M) manuals, and any additional, necessary turnover documentation.
• Coordinate with Wheeler service teams to ensure efficient and successful startup and commissioning activities.
• Ensure timely and accurate invoicing based on project progress and milestone completion.
• Maintain accurate and up-to-date project documentation and ensure disciplined use of Wheeler systems and tools.
• Maintain a current forecast of all active projects, including stage, status, next steps, responsible parties, expected commissioning date, and expected invoice date.
• Prepare and present monthly summary of all current projects underway, status and next steps to P&E department resources to inform maintenance contract salespersons of the timing for future opportunities to onboard end users with digital tracking apps near the time of installation and to provide maintenance quotes for their new CAT equipment.
• Promote and enforce Wheeler’s commitment to safety on all projects, ensuring all activities are planned and executed safely.
• Demonstrate and uphold Wheeler’s core values in all interactions with team members, customers, and partners.
• Continuously identify opportunities to improve processes, reduce delays, and increase overall project efficiency.

Qualifications

• 3+ years of project management or project coordination experience.
• Demonstrated ability to manage multiple stakeholders and drive accountability across external parties.
• Strong organizational and communication skills with attention to detail.
• Ability to manage multiple projects simultaneously at various stages.
• Working knowledge of construction or project execution workflows.
• Proficiency in Microsoft Office tools (Excel, Outlook, PowerPoint, Teams).
• Commitment to safety and adherence to safe work practices.
• Alignment with Wheeler’s values including integrity, accountability, and continuous improvement.

Preferred Qualifications:

• Degree in construction management, engineering, or business.
• Project Management Professional (PMP) certification.
• Experience in power generation, electrical systems, or construction projects.
• Experience with project management tools such as Procore, Visio, MS Project.
• Understanding project cost tracking and forecasting.

Performance Metrics

• Quoted project delivery verses actual project delivery relative to committed commissioning dates.
• Quoted project profit margin verses actual project margin as delivered.
• Timeliness of submittal approvals and procurement execution.
• Timeliness of invoicing following project milestones.
• Accuracy and reliability of project forecasts (commissioning and invoicing).
• Reduction of delays caused by external stakeholders.
• Quality of project execution and successful commissioning outcomes.
• Customer satisfaction and repeat business indicators.

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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c).