Guidance Secretary

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POSITION SUMMARY:


Under general supervision provides support in the Counseling Center to assigned school with the effective and efficient operation within various functions; performs and coordinate varied and responsible clerical services. Acts as a liaison with internal and external contacts (parents, community, etc.) within the district. This position reports to the Principal.

KEY REQUIREMENTS:


Performs a full range of office assistant/receptionist duties; answers telephones/greets visitors, makes appointments, processes necessary paperwork, prepares minutes as needed; set up and maintain filing systems; set up work procedures, arranges and confirms appointments, handles incoming mail and other materials). Maintains counselors' records.


Registers and enrolls all new students. Requests records from other schools; completes the required paperwork to transfer student records to other schools; Prepares official school transcripts, submits transcripts and or health records upon request for all students (former and present), for job applications, etc. (as applicable). Assists with report card duty grade reporting.


Assists with student registration; prepares and processes test materials, reports cards as necessary. Creates and maintains cumulative student files; Oversees all withdrawals prepares the paperwork required to withdraw or transfer students including attendance records, grades, etc.


Responds to requests for records, attendance, etc. received from schools, individuals, and community agencies, (i.e. police, social services, social security and various community agencies).

KEY JOB RESPONSIBILITIES:


High School Diploma or GED certificate required.

Experience working in an office setting performing administrative duties.


Makes administrative decisions which affect internal operations of the department as well as the operations of the schools and the District.

Requires regular contact with internal and external personnel within school. Verbal, written, and interpersonal skills required.

Light duty - On most occasions sitting at a desk or table; intermittently sitting, standing, or stooping. Light lifting or carrying 20 lbs. or less.

NOTE: This is a grade 17, 195-day position that pays for experience up to a Step 4.