HR Administrative Assistant

Job Description

Job Description

Position Summary

The HR & Administrative Assistant supports the Human Resources department and office operations by assisting with recruiting, onboarding, payroll processing, employee records, and general administrative tasks. This role plays an important part in ensuring the office runs smoothly while helping create a positive employee experience. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced construction company environment.

Key Responsibilities

Human Resources Support

• Assist with recruiting efforts including posting job openings, reviewing applications, and scheduling interviews
• Coordinate new hire onboarding and orientation
• Maintain employee files and HR documentation
• Assist with background checks, drug screens, and onboarding paperwork
• Help track employee certifications, training, and compliance documentation
• Support employee communication and HR initiatives
• Payroll preparation and data entry
• Track employee hours, PTO, and attendance records
• Maintain employee records in HR/payroll systems
• Help respond to employee payroll and benefits questions
• Manage filing systems and maintain organized office records
• Order office supplies and maintain office organization
• Answer phones and assist with general office coordination
• Help maintain office cleanliness and common areas
• Book hotels and travel accommodations for employees and management
• Assist with planning company meetings, training sessions, and team events
• Coordinate logistics for company gatherings and staff meetings
• Assist with company communications and announcements
• Support HR and management with special projects as needed
• Perform other administrative duties as assigned

Qualifications

• 1–3 years of administrative, HR, or office support experience preferred
• Strong organizational and time management skills
• Excellent attention to detail
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Ability to handle confidential information professionally
• Experience with payroll or HR systems is a plus
• Excellent personal skills with clear communication skills

Skills

• Organization & multitasking
• Communication
• Confidentiality
• Problem solving
• Attention to detail

Maylor Foundation Contractors is a premier geotechnical construction company based in Florida, serving the entire state. We specialize in Florida Department of Transportation projects, large-scale foundations, and custom-engineered geotechnical solutions. With a strong commitment to speed, safety, and quality, our team delivers precise and dependable foundation work through cutting-edge technology and advanced construction techniques.

We value honesty, trustworthiness, teamwork, and excellent communication. We are looking for motivated individuals who want to grow with a dynamic company dedicated to professionalism and high-quality engineered construction services.

Company Description

Maylor Foundation Contractors is a premier geotechnical construction company based in Florida, serving the entire state. We specialize in Florida Department of Transportation projects, large-scale foundations, and custom-engineered geotechnical solutions. With a strong commitment to speed, safety, and quality, our team delivers precise and dependable foundation work through cutting-edge technology and advanced construction techniques.\r\n\r\nWe value honesty, trustworthiness, teamwork, and excellent communication. We are looking for motivated individuals who want to grow with a dynamic company dedicated to professionalism and high-quality engineered construction services.