Administrative Assistant II, Motorsports

Administrative Assistant, Sr., Motorsports

Yamaha is looking to fill an Administrative Assistant, SR., Motorsports for our office in Marietta, GA. The Administrative Assistant Sr. provides comprehensive administrative and operational support to region field staff and executive leadership team by managing reporting, payroll incentives, travel coordination, and regional budgeting activities. The coordinator will oversee key processes including call report maintenance, invoice payments, monthly staff reporting, and execution of regional programs and approvals. Ensures efficient day-to-day operations through scheduling, meeting coordination, supply management, and maintenance of organized electronic filing systems.

What you'll be doing:

• Perform general duties to include but not limited to: call report maintenance; demo approvals; external invoice payments; dealer credits/debits.
• Manage monthly incentive payouts through payroll for field sales staff.
• Solicit field staff and prepare monthly staff report (RQL)
• Prepare/share monthly regional budget summaries with leadership.
• Set up/coordinate meetings for regional teams
• Maintain staff weekly schedules.
• Performs other duties as assigned.
• Process cancelled dealer buy back of P&A.
• Order supplies, maintain electronic filing system.
• Advanced administrative support: complex scheduling, document preparation, travel coordination, confidentiality.
• Communication: clear writing, professional interaction, customer service, diplomacy.
• Organization & time management: multitasking, prioritizing deadlines, maintaining systems, proactive problem-solving.
• Technical proficiency: advanced Microsoft Office, databases, collaboration tools (Teams, SharePoint, Zoom).
• Analytical skills: accuracy checks, process improvement, sound judgment.
• Project coordination: tracking timelines, supporting cross-department tasks.
• Professionalism: reliability, adaptability, independence, ethical conduct.
• This candidate needs to be able to work independently whether staff is in the office or not.
• Ownership of facilities management is key with strong Balanced Risk-taking skills.

What you need to be successful:

• 3-5 years of administrative or executive support experience
• Advanced proficiency with productivity tools and collaboration platforms
• Strong problem-solving, prioritization, and interpersonal skills
• Experience supporting leadership or managing complex workflows
• High School Diploma required, Bachelor's degree preferred.

Don't meet every single requirement? Studies have shown that women and underrepresented minorities are less likely to apply to jobs unless they meet every single qualification. At Yamaha, we understand that talent comes in various forms, as such we are dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles!

What's in it for you:

• 401(k) and Profit Sharing
• Fertility Benefits
• 37.5 hour work-week
• Medical, Dental, Vision
• Life and AD&D Insurance
• Wellness Program
• Short-Term Disability Coverage (for hourly roles)
• Long-Term Disability
• Student Debt Repayment Benefits
• Ability to borrow Yamaha product

Reports to: General Manager, Motorsports Sales

Yamaha Motor Corporation, USA is proud to be an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability or any other status protected by federal, state, or local law. We celebrate diversity and are committed to creating an inclusive environment for all employees.