Documentation Specialist

Job Description

Job Summary:
The Document Management Specialist is responsible for executing the duties and activities assigned by the Powell Document Management Department (PDMD) Supervisor. Reviews project documentation requirements, and assists/conducts documentation kick-off meetings. Maintains project documentation requirements, and documentation meta-data logs to provide status of documentation. Creates/locates/modifies non-standard document deliverables. Inputs customer driven meta-data into documentation. Prepares and submits outgoing documentation submittals and assists in processing incoming documentation. Develops and submits documentation reports. Works closely with PM, Engineering, Vendors and other staff members for the purpose of exchanging information. Most contact is internal to the company, but some external communication is required.
Work Performed:
Verify technical documentation to ensure correct numbering, formatting, revisioning, checking, approving and any other client expectations
Distribute technical documentation.
Maintain document control files.
Assist in cataloging and controlling technical documentation
Retrieve documentation for users.
Scan / print technical document packages
Help troubleshoot / resolve / train end user questions / needs
Perform other clerical duties as needed / requested.
Review pertinent contract portions for information relating to functional execution processes
Contributes to setting up the project specific databases and processes
Contributes to writing the project specific document management plans
Understands the project specific document management plan and executes as well as promotes its contents
Adheres to company and project quality requirements
Promote departmental improvement / development
Promote own professional development
Participate in project meetings with internal and external customers

Job Requirements

Skills:


Demonstrates effective oral and written communication skills
Able to establish and maintain proactive and professional relationships with all levels of personnel.
Demonstrates solid clerical, organizational, and typing skills.
Demonstrates solid time management skills and the ability to keep stakeholders up to date
Demonstrates intermediate database skills
Demonstrates intermediate Excel skills (formulas, formatting, tables, etc)
Ability to work alone with minimal supervision after instruction has been provided

Previous Experience: Minimum of (1) to (2) years of Document Control Assistant or equivalent experience.

Education: Prefer one (1) year college or an associates degree. Minimum of high school diploma or equivalent
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• Scan / print technical document packages

• Help troubleshoot / resolve / train end user questions / needs

• Perform other clerical duties as needed / requested.

• Review pertinent contract portions for information relating to functional execution processes

• Contributes to setting up the project specific databases and processes

• Contributes to writing the project specific document management plans

• Understands the project specific document management plan and executes as well as promotes its contents

• Adheres to company and project quality requirements

• Promote departmental improvement / development

• Promote own professional development

• Participate in project meetings with internal and external customers

• Take on new initiatives such as improving the program documentation reporting, centralizing documents and transmittal logs, creating Supplier Document Register Log (SDRL) repository as needed / requested.

• Promote regular training of the Powell Document Control Teams

• Promote Document Control consistencies across the Houston organizations

Job Requirements

Skills

• Demonstrates effective oral and written communication skills.
• Able to establish and maintain proactive and professional relationships with all levels of personnel.
• Demonstrates solid clerical, organizational, and typing skills.
• Demonstrates solid time management skills and the ability to keep stakeholders up to date.
• Demonstrates intermediate database skills.
• Demonstrates intermediate Excel skills (formulas, formatting, tables, etc.).
• Ability to work alone with minimal supervision after instruction has been provided.

Previous Experience: Minimum of one (1) to two (2) years of Document Control Assistant or equivalent experience.

Education: Prefer one (1) year college or an associate's degree. Minimum of high school diploma or equivalent.

About Us

In our 75+ year history, Powell has always known that our employees are at the heart of our success. Without question, we have the most talented people in all parts of our organization. As a manufacturer, we recruit and hire experienced and knowledgeable applicants to ensure our product is engineered, fabricated, and assembled to customer specifications!

Powell's culture has and will always be founded in our "can do" attitude. If we can imagine it, we can do it. Become a part of our story and let us help you write yours. Hard work pays off in all our teams, with opportunity for advancement and promotion without sacrificing work-life balance. Successful candidates must have a legal authorization to work in the United States on a full-time basis, with only those candidates selected for interview contacted.

Powell offers comprehensive health insurance for you and your family, 401k savings, annual bonus potential, generous paid time off, professional development opportunities, company-sponsored wellness programs, and a collaborative work environment.

EOE Protected Veterans/Disability

If you need an accommodation in the hiring process, you may contact View phone number on click.appcast.io. Application status inquiries will not be accepted in this manner.