Operations Specialist

Operations Coordinator

Position Summary

The Operations Coordinator plays a critical role in supporting daily operations by coordinating activities between customer service, warehouse, retail, and call center teams. This position serves as a key point of contact for patients, hospice partners, drivers, and internal teams to ensure exceptional service and efficient delivery of medical equipment.

Key Responsibilities

• Answer incoming patient calls and provide support related to:
  • Equipment troubleshooting
  • Oxygen equipment evaluations
  • Scheduling deliveries, pickups, and service appointments
• Coordinate equipment deliveries and pickups with hospice partners.
• Assist walk-in patients with equipment returns, exchanges, and deliveries.
• Manage routing and dispatch activities by coordinating with drivers and warehouse personnel.
• Collaborate with customer service, retail, warehouse, and call center teams to ensure timely and accurate service.
• Maintain accurate documentation and communication through Microsoft 365 applications, including Teams and Outlook.
• Perform administrative and operational tasks to support daily business functions.

Work Environment

• Work may be performed in a dispatch office located within the warehouse or in a traditional office cubicle setting, depending on space availability.
• Fast-paced environment requiring strong multitasking, communication, and organizational skills.

Required Qualifications

• Previous customer service experience.
• Strong computer skills and comfort learning new systems.
• Experience using Microsoft 365 applications, including Teams and Outlook.
• Excellent communication and problem-solving abilities.
• Positive, team-oriented mindset with a willingness to collaborate across departments.

Preferred Qualifications

• Healthcare industry experience.
• Experience in dispatch, logistics, transportation, or operations coordination.
• Previous team lead or shift lead experience.
• Experience communicating and coordinating with drivers, field staff, or warehouse teams.

Top Skills

• Customer Service
• Healthcare Support
• Operations Coordination
• Communication
• Microsoft 365
• Dispatch & Routing

Experience Level

Entry Level

This is an excellent opportunity for someone who enjoys helping others, thrives in a team environment, and is interested in building a career in healthcare operations and customer service.

This is a Contract to Hire position based out of New Berlin, WI.

The pay range for this position is $20.00 - $21.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in New Berlin,WI.

This position is anticipated to close on Sep 30, 2026.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.