Accounts Payables Assistant - Entry Level

Accounts Payables Assistant - Entry Level

Join our growing mechanical contracting company as an Accounts Payables Assistant. This entry-level role supports the Accounting team by processing vendor invoices, payments, and related documentation with accuracy and consistency. This role works collaboratively with internal departments and external vendors to resolve discrepancies and maintain current accounts. The position requires strong attention to detail, organization, and professionalism while handling sensitive financial information.

Key Responsibilities:

• Process vendor invoices by verifying, posting, batching, and recording payments accurately.
• Handle vendor payments and ensure accounts remain current.
• Process department mail and monitor department email inboxes.
• Assist with creating and managing purchase orders for received invoices.
• Support new vendor onboarding and maintain vendor account information.
• Communicate with vendors and internal teams to resolve payment issues and discrepancies.
• Follow up on invoices, statements, and outstanding vendor payments.
• Assist with weekly check runs and payment processing.
• Maintain electronic filing systems and accurate financial records.
• Support workflow coordination with the Purchasing department and billers to ensure timely processing of vendor POs.
• Assist with company credit card processing and allocate charges to appropriate general ledger accounts.
• Manage petty cash expenses and related documentation.
• Maintain data in departmental reports and spreadsheets.
• Research discrepancies and prepare reports as requested.
• Cross-train with team members to support department workflows.
• Assist other departments with accounting-related tasks as needed.

Qualifications:

• Strong attention to detail with the ability to meet deadlines consistently.
• Ability to work independently and collaboratively in a team environment.
• Strong organizational, analytical, and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
• Experience with accounting, dispatch, or vendor management software preferred (e.g., Ventus, Corrigo, Ariba, Maximo, Service Channel, Verisae).
• Ability to maintain confidentiality of sensitive company and financial information.
• Commitment to delivering high-quality customer service.

Professional Standards:

• Maintain a high level of professionalism in all communications with customers, vendors, and coworkers.
• Adapt to changing priorities and workload demands, including schedule adjustments when necessary.
• Demonstrate teamwork, accountability, and a customer-focused mindset.
• Maintain consistent attendance and punctuality.
• Adhere to company policies regarding confidentiality, conduct, and communication (including electronic and social media communication).

Schedule & Work Hours:

• Work schedules may vary by department. Standard full-time schedules typically consist of 40 hours per week. Overtime may be required and must be pre-approved by the management team.

Compensation:

$18.00 per hour

Benefits:

• Affordable Health Benefits - Medical, dental, and vision plans that won't break the bank.
• Pet insurance - Because we care about your whole family.
• 401(k) with 5% Company Match - Fully vested from day one.
• PTO and Holiday Pay - Recharge with PTO and enjoy 6 paid holidays.
• Weekly Paydays - Through direct deposit.
• Exclusive Employee Perks Through Ulliance - Free legal, financial, and mental health services. Plus, discounts on concerts, theme parks, hotels, and more.

Work Environment:

• Office-based role with extended periods of computer work.
• Occasional standing, walking, and light lifting (up to 10–15 pounds).
• Climate-controlled office environment with standard noise levels.

Equal Employment Opportunity

RSC Mechanical is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees.