Legal Administrative Specialist (Administrative Officer)

Summary

This position is located in the Department of Labor (DOL) Employees Compensation Appeals Board (ECAB) and will report to the SL (Senior Level) Chair/Chief Judge. The position supports three Appellate Adjudicatory Boards: The Administrative Review Board (ARB) The Benefits Review Board (BRB) and Employees Compensation Appeals Board (ECAB). The three are hereinafter referred to as the Boards.

This position is outside the bargaining unit.

Duties

Duties include but are not limited to the following:

Legal Administrative Operations and Management Advisor
The incumbent has delegated authority for managing matters with regard to legal office operations/administration regulatory compliance human resources budget/finance contracting and procurement statistical analysis and reporting information technology FOIA requests ethics reporting property/facilities management and space allocation case management workplace safety emergency response/continuation of operations risk management/mitigation and long-range strategic planning. Serves as the principal advisor liaison and/or technical representative at meetings and on task forces on behalf of the Adjudicatory Boards. The incumbent is charged with articulating and communicating the Boards business requirements to senior-level agency leadership and executive stakeholders. Prepares detailed reports statistical analysis proposals and briefings and proposes innovative solutions that serve as the basis for critical decision-making.

Legal Administrative Business Process Reengineering
Serves as the authority for continuous business process improvement and reengineering efforts for assigned legal administrative programs and operations with oversight for quality measuring and change management activities. Plans designs and conducts comprehensive studies and strategic assessments to support individual and joint business transformation initiatives. Implements surveys and develops study formats for use by others to evaluate and pinpoint issues and leverage efficiencies. Develops requirements and plans mitigates risk and leads change with staff coordination and synchronization. Formulates new or revised business policies procedures and processes for improving the administration of program operations.

Human Capital/Administrative Support
This positions line authority and scope of positions are administrative HR liaison only and do not retain Title 5 authority as that resides with the Office of Human Resources. Maintains liaison with OHR to coordinate and facilitate human resources actions from cradle to grave. Submits tracks and monitors operational HR actions through the DOL automated HR tandem with Boards leadership the incumbent develops the Boards retention strategies attrition rates and trends current and anticipated missions and programs as well as provides leadership with respect to short- and long-term human capital planning objectives. Assesses the effectiveness of legal administrative management processes and systems personnel resources and strategic planning initiatives in meeting established agency program goals objectives or accomplishments. Identifies new initiatives for tracking personnel resources HR automated actions capabilities utilization training and performance management data.

Strategic Planning/Policy Development
Serves as the senior expert and primary consultant to the Boards SL leadership on business processes requirements and issues with responsibility for analyzing functional requirements and integrating findings into long-term human capital investments financial resources space planning and/or the Boards business systems operational capabilities processes policies and procedures. Creates a vision of excellence through strategic planning for the legal tribunals in an environment of limited and decreasing resources. Formulates plans to meet program needs that form the basis for key decisions by the Boards leadership. Establishes and maintains controls to ensure program plans budget and evaluations remain consistent with financial resources.

Resources Management
Provides comprehensive management of all budgetary resources by determining budgetary requirements procuring funding planning and managing budgets planning and executing contracts and executing budgets in support of legal administrative operations and other Board related programs. Prepares and manages the annual budget and financial plan of the tribunals based on their specific caseloads and adjudications. Directs the procurement of services and supplies needed to accomplish the Boards missions. Coordinates with OASAM and other agencies as needed to address property management facilities and space utilization.

Records Management Officer
Oversees all activities in the Records Management Program and portfolio management decisions regarding cost performance and schedule in the respective organizations. Ensures compliance with FOIA and NARA requirements.

Contracting Officers Representative (COR)
The employee may be required to be certified as Level I Level II or Level III in the contracting career field as defined in the Federal Acquisition Certification for Contracting (FAC-C). As the COR the incumbent provides technical guidance to ensure that the scope and terms of the contract are met.

Requirements

Conditions of employment

• Must be at least 16 years old.
• Must be a U.S. Citizen.
• Candidate required to obtain the necessary security/investigation level.
• Requires a probationary period if the requirement has not been met.
• Subject to financial disclosure requirements.

Qualifications

IN DESCRIBING YOUR EXPERIENCE PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUPTIONS REGARDING YOUR EXPERIENCE. Position titles alone cannot be used to determine if you are qualified. Please list dates in MM/DD/YY format. This is imperative in determining if whether you have at least one year of creditable specialized experience. Dates will not be assumed.

NOTE: In alignment with the Presidential Memorandum titled Merit Hiring Plan dated May 29 2025 applicants may only submit a resume limited to two (2) pages. Only the résumé uploaded under the Resume document type in USAJOBS will be reviewed. If the resume submitted exceeds two (2) pages the application will be deemed ineligible for further consideration.

GS-15: Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level GS-14 in the Federal Service.

Specialized Experience is the experience that equipped the applicant with the particular knowledge skills and abilities (KSAs) to perform the duties of the position successfully and that is typically in or related to the position to be filled. To be creditable specialized experience must have been equivalent to at least the next lower grade level.

Qualifying specialized experience for GS-15 includes:

• Experience in legal or adjudicatory operations including advising executive leadership.
• Experience in budget formulation advocacy implementation or management.
• Experience in tracking contractors duties and responsibilities and compliance with contract terms.
• Experience in administrative management which may include strategic planning regulatory compliance human resources contracting and procurement property management space utilization FOIA requests and records management.
• Coordinated communication with internal department agencies vendors and stakeholders.

Education

This job does not have an education qualification requirement.

Additional information

The mission of the Department of Labor (DOL) is to protect the welfare of workers and job seekers improve working conditions expand high-quality employment opportunities and assure work-related benefits and rights for all workers.

Refer to these links for more information: GENERAL INFORMATION REASONABLE ACCOMMODATIONS ADDITIONAL DOCUMENTATION FORMER FEDERAL EMPLOYEES

As a condition of employment all personnel must undergo a background investigation for access to DOL facilities systems information and/or classified materials before they can enter on duty: BACKGROUND INVESTIGATION

Non-Supervisory Financial Disclosure (if applicable): This position is subject to the confidential financial disclosure requirements of the Ethics in Government Act of 1978 (P.L. 95-521). Therefore if selected you will be required to complete a Confidential Financial Disclosure Report (OGE Form 450) to determine if a conflict or an appearance of a conflict exists between your financial interest(s) and your prospective position with DOL. This information will be required annually.

For more information click Telework Position Information. This is not a remote work position. The selectee will report to an assigned DOL office location on a regular basis and is eligible for participation in telework as determined by management in accordance with DOL policy.

Based on agency needs additional positions may be filled using this vacancy.

The Department of Labor may use certain incentives and hiring flexibilities currently offered by the Federal government to attract highly qualified candidates. Click here for Additional Information.

The Fair Chance Act (FCA) prohibits Federal agencies from requesting an applicants criminal history information before the agency makes a conditional offer of employment. If you believe a DOL employee has violated your rights under the FCA you may file a complaint of the alleged violation following our agencys complaint process Guidelines for Reporting Violations of the Fair Chance Act. Note: The FCA does not apply to some positions specified under the Act such as law enforcement or national security positions.

All Department of Labor employees are subject to the provisions of the Drug-Free Workplace Program under Executive Order 12564 and Public Law 100-71.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e. physical or mental) covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position after notification of the adjudication of your request you will receive an email invitation to complete the USA Hire Competency Based Assessments based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments.

Candidates should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.

Required Experience:

IC