Special Education Data Analyst

Position Type:
Classified/Positions - District Office

Date Posted:
5/28/2026

Location:
Educational Service Center

Date Available:
06/08/2026

Closing Date:
06/03/2026

Hours per Day:
8 - $36.72 - $47.22 / hour, DOE

Days of the Week:
Monday,Tuesday,Wednesday,Thursday,Friday

Shift Times:
8:00 am - 4:30 pm

Days per Year:
260
POSITION SUMMARY: This position provides the special education data support required by management in the planning and implementing of student enrollment at the elementary and secondary levels. Serves as the sole district-wide special education data analyst. This position monitors and analyzes special education enrollment data trends and recommends reconfigurations in forecasts. This position coordinates a variety of reporting requirements to ensure accurate timely responses to a variety of local, state, and federal agencies. This position is also responsible for supporting overall program planning. Coordinates with Directors and staff regarding compliance deadlines to ensure completion of reports on time.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Responsible for interpreting and implementing RCW, WACs and OSPI bulletins regarding proper special education reporting procedures.
• Responsible for the inputting and updating of special education data into the District's Student Information System.
• Utilize and manipulate automated student information system to collect and maintain special education enrollment data to provide comprehensive reporting of student enrollment by disability, ethnicity, grade, school, teacher, and classroom.
• Submit on-line P223H monthly enrollment reports for state funding purposes. Enrollment reporting from a state and district financial perspective is a high-risk activity and is audited annually.
• Prepare monthly enrollment reports for distribution to special education administrators and departments and principals district-wide.
• Initiate and create required and customized Excel formatting of special education student statistical data. Issue monthly electronic case load reports to Special Education Building Site Coordinators, departmental itinerant staff, Principals, and SSS staff.
• Provide ongoing training and support to staff regarding special education reporting and compliance requirements, with commitment to minimizing non-compliance.
• Responsible for annual special education student enrollment reporting to OSPI regarding Timeline for Initial Evaluation, Early Childhood Outcomes Project, Least Restrictive Environment, Federal Child Count, Special Education Students Suspended/Expelled, Transition From Part C to Part B By Child's 3rd Birthday, and Post-School Demographic Survey (coordinates with Program Specialists). Responsible for annual special education student enrollment reporting to the Office of Civil Rights (Civil Rights Data Collection Report). Reports adhere to strict deadline timelines.
• Coordinates with Executive Director of Student Support Services to complete data summaries for special projects, grants, or other departmental needs.
• Maintain historical and statistical enrollment data for program planning and budget purposes, including record of causes for fluctuations in student enrollment data for compliant and noncompliant students. Reconcile discrepancies.
• Collaborate with District Information Technology Department to provide special education data information on a wide variety of enrollment procedures and reporting to OSPI. Monitor published data for accuracy and effectiveness.
• Serve as departmental focal point for reviewing, interpreting, and implementing new data reporting requirements, including training of staff and monitoring of adherence to requirements.
• Monitor the contracted placement of special education students in other district's programs to prevent duplication of student enrollment reporting to OSPI for funding.
• Coordinate with transportation staff, Student Support Services staff, technology staff, and school data secretaries in the smooth flow of information to the department's special education database system (SynergySE) from the Student Information System. Provide support to special education staff in the utilization of the special education database system.

OTHER RESPONSIBILITIES

• Represent the special education department at monthly district-wide data secretary meetings.
• Establish and maintain cooperative and effective working relationships with parents, coworkers, staff, outside agencies, and the public.
• Maintain current knowledge of laws, rules, and regulations governing state and federal special education student enrollment reporting.
• Greet students, parents, staff, and other visitors to the department.
• Willingness to be cross trained to co-worker positions within the office.
• Other duties as assigned.

REQUIRED QUALIFICATIONS:
Education and Experience
Bachelor's Degree or equivalent in computer applications OR
Four years of work experience in technical or statistical positions with database management responsibilities.
Technical training in computer spreadsheet, database management, or statistical information may be substituted on a month-for-month basis for up to one year of the required experience, which provides the applicant with the knowledge, skills, and ability required to perform the work.

PREFERRED QUALIFICATIONS:
Knowledge of school district enrollment reporting requirements, student information system software; knowledge of data trend analysis and data manipulation methods; skill and ability to use and adapt software applications for analyzing and synthesizing demographic information.
Experience with district or statewide tracking of student database systems such as the Student Management System, CEDARS Reporting System, and SynergySE.

CONDITION OF EMPLOYMENT:
Criminal background check
Valid Washington State Driver's license
Work schedule hours on a consistent basis

KNOWLEDGE OF:
Computer hardware, workstations, and networks.
Windows and/or other computer operating systems.
The following software but not limited to: student information systems, Microsoft Office

ABILITY TO:
Demonstrate an aptitude for math and the ability to accurately use numbers as related to analytical and statistical tasks
Demonstrate proficiency with an email system and willingness and ability to reach a high level of proficiency with the district's current email system
Express ideas and convey information effectively orally and in writing
Demonstrate accurate record keeping and data entry skills
Handle multiple projects at once
Demonstrate exceptional organization skills
Demonstrate accurate record keeping skills
Work independently with minimum direct supervision
Effectively and cooperatively work with staff and parents
Work as a team member
Maintain effective working relationships with individuals and groups in a multicultural and diverse community
Maintain confidentiality, set priorities, and meet deadlines
Evaluate processes for efficiency and effectiveness and present recommendations for process improvement
Demonstrate knowledge and use of the following software: Microsoft Word, Excel, Access, and Power Point or other desktop publishing software
Perform job responsibilities with or without reasonable accommodations

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES RELATED TO CULTURAL COMPETENCE AND EQUITY:
Knowledge/awareness of own cultural identity and how this influences behavior, and desire to learn about the cultural identity of others.
Ability to establish and nurture an environment that promotes cultural competence and equitable treatment of staff, students, and patrons of the District.
Ability to understand and hold self and others accountable for promoting the Federal Way Public Schools' commitment to "Each Scholar: A Voice. A Dream. A Bright Future."
Ability to recognize that each person is a unique individual even as we celebrate their group cultural heritage.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee will regularly stand and walk, bend neck and back, use hands for repetitive grasping and pushing/pulling. The employee will constantly be required to sit for extended periods of time and use a computer screen and keyboard. The employee may occasionally be required to squat, kneel, and use hands for fine manipulation, climb stairs, lift and reach overhead, and lift/carry. The employee must constantly lift/carry up to 10 pounds and must frequently lift /carry up to 20 pounds. The employee will occasionally lift/carry a maximum of 35 lbs. The employee is occasionally required to push/pull a maximum weight of 100 pounds.

WORKING CONDITIONS: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee regularly works in indoor conditions and regularly works near video display. The noise level in the work environment is usually moderate. Occasionally works with angry frustrated employees or parents. Frequent interruptions require the employee in this position to redirect their focus to meet the district responsiveness goal. Must occasionally work flexible hours to meet deadlines. Travel to various locations within the district is required.

This position requires long periods of time looking at numbers and reading computer screens. The person in this position must be able to visually concentrate on detail and be accurate with data and text entry. This work requires daily word processing, database entry, desktop publishing, spreadsheets, telecommunication, graphing, and use of test/survey scoring software.

WORK SCHEDULE

The position typically works 8:00 a.m. to 4:30 p.m., Monday through Friday, 260 days per year, with occasional adjustment in schedule as required.

REPORTING RELATIONSHIPS

This position reports to and is evaluated by the Executive Director for Student Support Services. This position receives some direction and setting of priorities from the department's Student Support Services Fiscal Administrative Specialist.

REPRESENTATION

Federal Way Professional-Technical Employees Association

LEVEL OF COMPENSATION
Level D on the Professional-Technical Employees Association salary schedule

CLASSIFICATION HISTORY
Updated: 12/2022
Updated: 6/14/2018 - programs
Classified: 10/23/2008
Created: 9/3/2008

Disclaimer
The preceding list is not exhaustive and may be supplemented as necessary. The statements contained herein reflect general details as necessary to describe the principal functions of this job, the scope of responsibility and the level of knowledge and skills typically required, but should not be considered an all-inclusive listing of work requirements, skills or duties so classified. All personnel may be required to perform duties outside their normal responsibilities from time to time as needed.
All employment open positions are made available on a nondiscriminatory basis without regard to race, color, creed, religion, sexual orientation, national origin, gender, age, disability or veteran status.

Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include, and are not intended to include, every possible activity and task performed by every specific employee.