Admin Assistant

Excellent opportunity for a Full-time Administrative Assistant! Reporting to the Property Manager, the Administrative Assistant will assist in managing the daily activities within a community. This position provides an excellent opportunity for a highly motivated individual to learn the business fundamentals and advance in our growing company or further their experience in residential property management. Key Responsibilities Support the Property Manager on site with any delegated administrative, financial and operational tasks. Provide assistance to the Property Manager including typing, filing, telephone coverage, property inspections and projects assigned. Serve as a liaison between vendors and residents. Demonstrate proficiency in reviewing, analyzing legal instruments supporting residential real estate transactions. Keep track of activity logs and incident reports for the Property Manager. Assist with answering calls and directing to the appropriate person. Coordinate HOA information, notices and/or updates. Ensure all safety precautions and procedures are followed while performing duties. Assist Property Manager with any special requests such as administrative work and mailings. Resolve and follow up on all complaints/issues and report to Property Manager. Maintain a safe and secure environment throughout the property. Conduct inventory and order supplies. Multi-task with the ability to complete all delegated tasks in a timely fashion. Maintain and update vendor and contractor lists. Ensure Rules and Regulations of the community are being followed by residents. Coordinate staff and volunteer participation at community events. Process new purchase, lease and lease extension applications and input new resident information; program resident clickers and club cards and maintain accurate records. Maintain updated service contracts and proof of insurance for all properties. Understand and abstract / research association documents; may be assigned other duties by the Property Manager. Prepare drafts of the required weekly reports. Maintain accurate and up-to-date resident files. Any other duties/tasks as directed by Property Manager. Bilingual a plus Full-Time: Monday 10-5:30, Wednesday 11-5:30, Thursday 11-5:30. Additional hours will be scheduled at another property to complete a full-time workweek. Pay Rate: Up to $20 DOE #J-18808-Ljbffr Campbell Property Management