Administrative & Facility Coordinator

Job Description

Job Description

Office Administrator

Our client is seeking an organized and customer-focused Office Administrator to support daily office operations. This is an onsite position requiring reliable transportation and the ability to work independently in a fast-paced environment.

Responsibilities

• Manage the daily operations of the Tukwila office and provide support to the Seattle office one day per week.
• Welcome visitors, employees, candidates, and guests while ensuring a professional office experience.
• Answer the main office phone line and distribute incoming mail and packages.
• Maintain office supplies, snacks, beverages, and common areas.
• Coordinate with building management and vendors for maintenance, repairs, and facility needs.
• Manage office access, keycards, parking, and other administrative systems.
• Coordinate catering, meetings, office events, and employee activities.
• Support candidate interviews and customer visits by ensuring a positive onsite experience.
• Develop and maintain office procedures and administrative documentation.
• Handle confidential information with professionalism and discretion.
• Assist with additional administrative and operational projects as needed.

Qualifications

• 2+ years of office administration, office management, administrative assistant, or facilities coordination experience preferred.
• Strong organizational, communication, and customer service skills.
• Ability to work independently and manage multiple priorities.
• Experience coordinating vendors, office supplies, and facilities is preferred.
• Proficient in Microsoft Office.
• Reliable transportation required to travel between the Tukwila and Seattle offices.
• Ability to lift up to 50 pounds and perform occasional physical tasks associated with office operations.

Additional Information

• Full-time, onsite position.
• Primary office located in Tukwila, WA with one day per week supporting the Seattle office.
• 2-3 month long assignment.