Payroll Administrator

Job Description

Job Description

We are looking for a Payroll Administrator to join our manufacturing team in Irving, Texas. This position is responsible for delivering accurate bi-weekly payroll across multiple states while supporting compliance, reporting, and payroll-related accounting activities. The role works closely with finance, human resources, leadership, and external partners to maintain reliable payroll operations and protect sensitive employee information. This is a fully onsite opportunity for a payroll specialist who can strengthen processes and keep payroll running smoothly.

Responsibilities:
• Manage end-to-end bi-weekly payroll processing for employees in multiple states, ensuring timely and accurate pay distribution.
• Maintain payroll data for new hires, departures, compensation updates, tax withholdings, direct deposit changes, garnishments, and benefit deductions.
• Review and process variable earnings such as bonuses, commissions, retroactive adjustments, taxable fringe benefits, and off-cycle payments.
• Investigate payroll variances, respond to employee inquiries, and resolve tax notices or system-related issues with a high level of accuracy.
• Prepare payroll journal entries, account reconciliations, accruals, and recurring reports that support accounting and financial review.
• Contribute to month-end, quarter-end, and year-end payroll activities, including annual wage reporting and W-2 preparation.
• Oversee payroll compliance activities related to garnishments, payroll taxes, regulatory filings, and workers’ compensation audit support.
• Coordinate retirement plan administration, including enrollments, employee contribution activity, loans, distributions, reporting, and audit documentation.
• Document payroll procedures, reinforce internal controls, assist with system enhancements, and recommend process improvements where needed.
• Provide cross-training and backup support resources to help ensure continuity of payroll operations.• At least 5 years of experience handling full-cycle payroll processing.
• Strong background in multi-state payroll administration and payroll compliance requirements.
• Hands-on experience with payroll accounting, including reconciliations, accruals, and financial reporting support.
• Proficiency with Paycom and the ability to use payroll systems effectively in a fast-paced environment.
• Advanced Microsoft Excel skills, including work with pivot tables and organizational data analysis.
• Knowledge of payroll tax rules, wage and hour regulations, and employee data confidentiality standards.
• Ability to communicate clearly, solve problems independently, and manage sensitive information with discretion.
• Experience supporting 401(k) or other retirement plan administration is preferred.