Construction Accounting Clerk

Job Description

Job Description

Summary

For more than 40 years, Empire Construction has partnered with clients across the country to deliver exceptional retail, restaurant, hospitality, healthcare, industrial, and commercial construction projects. Founded in 1982 as a family-owned business in Santa Ana, California, Empire has grown into a nationally respected general contractor by building lasting relationships, exceeding client expectations, and maintaining an unwavering commitment to quality.

We are seeking a Construction Accounting Clerk who thrives in a fast-paced environment and is passionate about accuracy, accountability, and delivering results. This position is responsible for the full-cycle job cost and contract accounting functions for construction projects, including project billing, job cost tracking, financial reporting, invoice processing, and maintaining accurate project documentation. The Construction Accounting Clerk works closely with project teams, customers, vendors, and internal stakeholders to ensure financial accuracy, compliance, and exceptional customer service.

If you're looking to join a growing company where your contributions matter, your performance is recognized, and you have the opportunity to learn, grow, and advance your career, Empire Construction is the place for you. We are committed to building a team of professionals who take ownership, maintain a positive attitude, collaborate to achieve shared success, and continually raise the standard of excellence. At Empire, we don't settle for "good enough"; we challenge ourselves to exceed expectations and deliver outstanding results for our clients and each other.

  Essential Functions

• Review AP invoices, code, and enter
• Maintain project-related records, including contracts and change orders
• Authorize the transfer of expenses into and out of project-related accounts
• Track appropriate Lien Releases for assigned projects
• Create and submit AIA billing to subcontractors
• Work closely with the Project Engineers and Project Managers to ensure financial performance and necessary budget updates
• Assist in investigating, reconciling, and balancing project costs
• Verify the accuracy of invoices and other accounting documents or records
• Reconcile records with internal company employees and management, or external vendors and customers
• Compile data and prepare a variety of reports
• Provide clerical & administrative support and assist with special projects, as directed by the Accounting Manager
• General bookkeeping tasks and accounting operations support
• Review purchase orders for appropriate documentation and approval prior to posting invoices
• Update and maintain customer and vendor databases using Sage & Procore
• Utilize computer tools such as Procore, Sage, Excel, Word, Outlook, and Adobe, as well as online meeting and collaboration software
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and Generally Accepted Accounting Principles (GAAP)
• Participate in the organization and execution of accounting projects as required. Professionally represent the company, and manage and maintain customer relationships through prompt, clear, and consistent communication
• Perform additional duties as assigned

Core Skills and Competencies

• Extensive construction billing experience is required, including preparation, submission, and management of AIA progress billings
• Proficiency in Sage, Microsoft Excel, Word, and Outlook, with experience using Procore for project management and billing administration
• Strong organizational and time management skills, with the ability to prioritize and manage multiple tasks simultaneously while meeting deadlines
• Strong clerical skills, including effective phone and email communication, document filing, and general computer proficiency
• Professional demeanor with sound judgment, discretion, and maturity in handling confidential information
• Excellent communication skills with the ability to effectively engage with customers, co-workers, and stakeholders
• Strong team player with the ability to collaborate efficiently in a dynamic work environment

Education and Experience

• Minimum of 2-5 years of experience in an accounting role, preferably within the construction billing experience

Physical and Work Environment Requirements

·         Office-based position with work hours determined by the manager and company workload; additional hours may be required to meet business needs

·         Prolonged periods of sitting and working at a computer

·         Ability to occasionally lift and carry up to 25 pounds

·         Ability to perform general office functions and move throughout the office environment

Reasonable Accommodation Statement

The Company will provide reasonable accommodation for qualified individuals with disabilities in accordance with applicable federal, state, and local laws.

At-Will Employment Disclaimer

Employment with the Company is at will. This job description does not create a contract of employment, and either the employee or the Company may terminate employment at any time, with or without cause or notice, in accordance with applicable law.

We are a small, but growing company who's really big on Company Culture, and building lasting relationships with clients & team members alike.

Company Description

We are a small, but growing company who's really big on Company Culture, and building lasting relationships with clients & team members alike.