Human Resources Assistant

Job Posting Title

Human Resources Assistant

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Hiring Department

Enrollment Management

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Position Open To

All Applicants

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Weekly Scheduled Hours

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FLSA Status

Non-Exempt from FLSA

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Earliest Start Date

Immediately

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Position Duration

Expected to Continue Until May 31, 2027

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Location

UT MAIN CAMPUS

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Job Details

General Notes

UT Austin provides an outstanding benefits package, including but not limited to:

• Competitive health benefits (Employee premiums covered at 100%, family premiums at 50%)
• Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick leave, and holidays
• Teachers Retirement System of Texas (a defined benefit retirement plan)
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums
• Free rides on all UT Shuttle and Capital metro buses with staff ID card

For more details, please see: and

Purpose

Our goal is to recruit and support staff and students with a wide range of backgrounds, ideas, and viewpoints. Must be eligible to work in the United States on a full-time basis for any employer. The Texas Student Experience HR Department seeks a Human Resource Assistant II. This position will support many student lifecycle activities. This position is expected to continue until May 31, 2027.

Responsibilities

• Administer all aspects of hourly student employee onboarding for the Texas Student Experience, including overseeing new hire paperwork, background checks, employment eligibility, and coordination with supervisors to ensure timely and accurate completion of timesheets within established requirements and deadlines.
• Act as a student worker subject matter expert, provide high-level expertise to others throughout the portfolio, monitor Workday tasks, and process student appointments.
• Provide guidance to students and supervisors on student employment policies, regulations, and procedures. Act as liaison with other UT Austin offices and colleges as needed.
• Provide support to HR Assistant Director. Assist with special projects and process Workday reports and audits as requested. full-time

Required Qualifications

• Diploma (High School) or GED
• At least 2 years of experience in a human resources function.
• Experience working with confidential information.
• Strong organizational skills with the ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Excellent communication skills, both written and verbal, with a professional and friendly demeanor and ability to use discretion.
• Ability to follow detailed instructions and execute tasks with minimal supervision.
• Proficiency in Microsoft Office Suite and other standard office applications.
• Ability to prioritize tasks, manage workloads, and effectively handle competing demands.
• Ability to work well with other departments and employees.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Bachelor's Degree
• Experience within higher education or a large organization environment.
• Experience using Workday in an HR capacity.

Salary Range

$40,000 + depending on qualifications

Working Conditions

• May work around standard office conditions.
• Repetitive use of a keyboard at a workstation with prolonged screen time.
• Use of manual dexterity.
• This is an Austin, TX-based position.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.