Human Resource Assistant III or Human Resource Representative

Job Details Job Posting Title: Human Resource Assistant III or Human Resource Representative Hiring Department: University Housing and Dining Position Open To: All Applicants Weekly Scheduled Hours: 40 FLSA Status: Non-Exempt from FLSA Earliest Start Date: Jul 29, 2026 Position Duration: Expected to Continue Location: UT MAIN CAMPUS Purpose This position supports approximately 1,500 students (part-time and full-time) and a large Spanish-preferred workforce, performing professional-level human resource duties, coordinating and administering HR support. It serves as the first point of contact for employees and applicants, providing customer service for University Housing and Dining Human Resources Office. The role requires use of HR knowledge and advanced administrative skills, initiative, and judgment. Responsibilities Serve as the initial point of contact for the Human Resources office. Greet employees, visitors, and students in English and Spanish; assess needs and direct individuals appropriately. Respond to inquiries via phone, email, Teams, and other channels with timely and accurate communication. Coordinate and facilitate onboarding for new employees. Assist new hires in English and Spanish with completing, submitting, and tracking required employment documents. Explain HR policies/procedures and onboarding timelines to ensure compliance and a positive employee experience. Maintain confidentiality with sensitive documents and advise managers on onboarding requirements. Provide comprehensive administrative support for the HR office. Serve as first-level support for HR inquiries received through ticketing and shared email inbox. Schedule and coordinate meetings/calendars/office activities using SharePoint and Outlook. Manage task lists, metrics, deadlines, and audits of HR processes. Maintain and organize physical and electronic HR filing systems. Manage collection, tracking, and retention of employment documents. Perform data entry, photocopying, scanning, and secure transmission of documents. Manage incoming/outgoing HR mail and inter-office correspondence. Coordinate with HR student employees, guiding daily tasks and monitoring work quality. Update employee position assignments and HRIS data. Support recruiting, marketing, and advertising for open positions, including student roles. Assist applicants and departments with application and hiring processes. Complete special projects and support process-improvement initiatives. Work independently and as part of the HR team on recurring and non-recurring projects. Required Qualifications For HR Assistant III High School Diploma or GED At least 4 years in a human resources function Knowledge or skill of personal computer and office equipment For HR Representative Bachelor's degree in human resource management, business administration, social sciences, public administration, or a related field At least 2 years in a human resources function Knowledge or skill of personal computer and office equipment Relevant education and experience may be substituted as appropriate. Preferred Qualifications Bilingual in English and Spanish highly preferred Experience in Workday Experience working in a university setting Experience with onboarding employees and/or new hire paperwork Experience processing I-9s and/or using E-Verify Experience providing administrative support for HR including scheduling, meetings, calendars, and other office activities Ability to interpret meetings, read and translate documents, and communicate effectively in English and Spanish Salary Range Human Resource Assistant III: $48,000+ depending on qualifications Human Resource Representative: $52,500+ depending on qualifications Working Conditions May work around standard office conditions Manual dexterity required Repetitive keyboard use Work Shift Monday - Friday, 8:00 AM - 5:00 PM. Hours and days may vary due to business needs. This is an on-campus position. Required Materials Resume/CV 3 work references with contact information (at least one from a supervisor) Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume when you apply, with options to upload a new resume for subsequent applications. Ensure all required materials are uploaded before submitting the application. Important for current university employees and contingent workers: You must apply within Workday. You may need to update your Professional Profile and respond to application questions to upload any additional materials. Employment Eligibility: Regular staff who have been employed in their current position for the last six months are eligible to apply for openings through University-Wide or Open Recruiting, including promotional opportunities and transfers. Retirement Plan Eligibility: The retirement plan is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. Background Checks: A criminal history background check will be required for finalists under consideration. Equal Opportunity Employer: The University of Texas at Austin is an equal opportunity/affirmative action employer and complies with applicable laws regarding nondiscrimination. It does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs, or activities. Pay Transparency: UT Austin will not discriminate against employees or applicants who inquire about or disclose pay. However, those with access to compensation information must protect it unless disclosure is allowed by law or policy. Employment Eligibility Verification: If hired, you will complete the I-9 form and present documents to prove identity and work authorization. Documentation must be provided by the third day of employment. E-Verify: UT Austin uses E-Verify for all new hires. Company ID: 854197. Posters and rights information available here. Compliance: Employees may be required to report violations of law under Title IX and Clery Act. If identified as Campus Security Authority, you will be notified and provided reporting resources. The annual security and fire safety report is available to employees and the public. #J-18808-Ljbffr Phase2 Technology