Admin Assistant

Shared Services Administrative Assistant

Technology Navigators | Supporting Semiconductor Operations
Austin TX Area (Onsite)

Position Overview

Technology Navigators is seeking a highly organized and proactive Shared Services Administrative Assistant to support operations within a fast-paced semiconductor manufacturing environment. This role provides critical administrative and operational support across multiple departments, helping maintain efficient workflows, coordination, compliance, and communication within a high-volume technical workforce setting.

The ideal candidate is detail-oriented, adaptable, and capable of managing competing priorities while maintaining professionalism and confidentiality. This individual will interact with employees, leadership, vendors, and operational teams while supporting administrative functions tied to workforce operations and shared services.

Compensation

• $34.00 - $36.00 per hour, based on experience and qualifications

Key Responsibilities

• Provide administrative support across multiple operational and shared service functions
• Coordinate employee onboarding documentation, compliance records, and workforce tracking
• Assist with scheduling, reporting, meeting coordination, and internal communications
• Maintain accurate records, spreadsheets, presentations, and operational documentation
• Support payroll, timekeeping, and workforce coordination activities
• Assist with cross-functional project coordination and follow-up tasks
• Help manage high-volume administrative workflows in a fast-paced manufacturing environment
• Support leaders and operational teams with reporting and organizational needs
• Maintain confidentiality of sensitive employee and business information
• Identify opportunities to improve administrative processes and workflow efficiency

Required Qualifications

• Bachelor's degree in Business Administration, Management, or related field preferred
  (Equivalent professional experience may be considered)
• 4-7 years of experience in an administrative, operations, or shared services support role
• Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously
• Excellent written and verbal communication skills
• Proven ability to work independently and solve problems proactively
• Advanced proficiency in Microsoft Excel, including pivot tables and data organization
• Strong PowerPoint and general Microsoft Office skills
• High level of professionalism, discretion, and attention to detail
• Comfortable adapting to changing priorities and evolving operational needs

Preferred Qualifications

• Experience supporting manufacturing, semiconductor, engineering, or technical workforce environments
• Familiarity with workforce coordination, staffing operations, or shared services functions
• Exposure to continuous improvement methodologies such as Lean or Kaizen

Core Competencies

• Organizational Acumen
• Communication & Stakeholder Coordination
• Adaptability & Problem Solving
• Technical Proficiency
• Confidentiality & Integrity
• Continuous Improvement Mindset