Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Human Resources and Admin Specialist

Full-time

Experts Plus Recruitment Services

Description

A leading international technology and services organization is seeking a highly organized, compliance-driven, and proactive Human Resources & Administrative Specialist to manage HR operations, payroll administration, employee benefits, compliance, and office administration across multiple jurisdictions.

This role is ideal for a professional who thrives in a fast-paced environment, takes ownership of processes, and values accuracy, confidentiality, and operational excellence.

Requirements

Talent Acquisition & Employee Lifecycle

  • Draft and manage job postings through LinkedIn, Indeed, and recruitment agencies
  • Coordinate interviews and support the hiring process
  • Prepare offer letters and onboarding documentation
  • Manage onboarding activities including I-9 verification, payroll setup, and benefits enrollment
  • Handle employee offboarding including final payroll coordination, COBRA processing, and system access removal
  • Enforce company policies and HR best practices
  • Address employee inquiries related to payroll, benefits, and retirement plans
  • Support managers with employee relations matters including performance management, disciplinary actions, and grievance handling
  • Monitor and report key employment-related issues to senior management

Payroll Administration (Multi-State & International)

  • Manage bi-weekly payroll processing for U.S. and Canada operations and bi-monthly payroll for international entities
  • Ensure accurate processing of payroll updates including new hires, terminations, bonuses, overtime, and salary adjustments
  • Process overtime in compliance with federal and state wage laws
  • Generate payroll reports and reconcile payroll data with Finance

Benefits Administration

  • Administer employee benefits programs including medical, dental, vision, disability, HRA/FSA, and retirement plans
  • Support leave management and employee benefit inquiries
  • Reconcile monthly insurance and benefits carrier invoices
  • Coordinate annual open enrollment activities and employee communications
  • Analyze compensation and benefits trends to support talent attraction and retention strategies

Compliance & Employment Law

  • Maintain up-to-date knowledge of U.S. employment laws and labor compliance requirements
  • Ensure compliance with FLSA, ADA, COBRA, state-specific leave laws, and other employment regulations
  • Review and update HR policies and procedures to maintain legal compliance
  • Maintain accurate employee records and confidential documentation

Office & Administrative Management

  • Act as liaison with external vendors, benefits providers, and office service providers
  • Manage office administration, building coordination, and vendor relationships
  • Oversee office access control and security systems
  • Maintain secure documentation and system credentials

Benefits

Qualifications & Experience

  • Bachelor’s degree in Human Resources, Business Administration, Finance, or related field preferred
  • 3–7 years of progressive HR and administrative experience
  • Proven experience managing payroll operations
  • Strong knowledge of U.S. federal and state employment law compliance
  • High attention to detail and financial accuracy
  • Excellent organizational and time management skills
  • Bilingual proficiency in English and Spanish required
  • Advanced proficiency in Microsoft Excel and HRIS systems

Technical & Core Competencies

  • Advanced Microsoft Office skills, particularly Excel
  • Payroll reporting and reconciliation
  • HRIS systems and employee database management
  • Benefits administration and compliance coordination
  • Document management systems
  • Strong communication and interpersonal skills
  • Ability to maintain confidentiality and professionalism at all times
Vacancy posted 22 hours ago
Similar jobs that could be interesting for youBased on the Human Resources and Admin Specialist in Remote vacancy
  •  ...Key Responsibilities HRIS Specialist (60%) Analyze current HRIS configurations and recommend and implement improvements for...  ...assigned. Preferred Experience and Education Degree in Human Resources, or IT or equivalent experience and certification. A... 
    Suggested
    Full time
    Temporary work
    Work at office

    Nor-am Cold Storage

    Remote
    22 hours ago
  • $23.55 - $31.86 per hour

     ...at The Oregon Clinic! Premium Benefits, Competitive Pay, and Inspiring Purpose Join us at The Oregon Clinic as a full-time Human Resources Assistant (Hybrid/Remote). Work alongside a collaborative team of patient-focused colleagues in our thriving Central Administration... 
    Suggested
    Hourly pay
    Full time
    Live in
    Work at office
    Local area
    Immediate start
    Remote work
    Monday to Friday
    Flexible hours

    The Oregon Clinic

    Remote
    22 hours ago
  • $60k - $70k

     ...Residential. Join us today! The HR Coordinator/Project Specialist works with a variety of people across the organization to support...  ...What You Need to Succeed… ~ Bachelor’s degree in human resources, business administration, communications, or related field preferred... 
    Suggested
    Full time
    Monday to Friday

    Avanti Residential

    Remote
    22 hours ago
  • $75.6k - $194.8k

    Feinberg Lab - Associate/Full Specialist PositionThe Feinberg lab is seeking an Associate/Full Specialist to join our group and contribute to new and ongoing projects. Our lab focuses on sensorimotor integration in mice. The candidate will be expected to assist graduate... 
    Suggested

    University of California, San Francisco

    San Francisco, CA
    2 days ago
  • $50.95k - $71.33k

     ...Job Description: I. Position Summary The Occupancy Specialist works at Center Communities of Brookline as part of Hebrew SeniorLife’s Property Management team under the direction of the Director of Occupancy & Compliance to assist with the day to day operation... 
    Suggested
    Full time
    Interim role
    Work at office
    Local area
    Remote work

    Hebrew SeniorLife

    Brookline, MA
    2 days ago
  •  ...Job Description Job Description\n Inova Alexandria Hospital is looking for a dedicated Electrophysiology Invasive Specialist (EP Lab) to join the team. This role will be Day shift, M-F, (4) 10 hr shifts. Sign-on bonus and relocation assistance eligible.   \n Inova... 
    Immediate start
    Remote work
    Relocation package
    Flexible hours
    Shift work
    Day shift

    Inova

    Alexandria, VA
    7 days ago
  •  ...Job Description Job Description\n Inova is looking for experienced Cardiovascular Invasive Specialists to join the team. This is a full-time variable shift role. Sign-on bonus and relocation assistance eligible. Positions available at the following Inova hospitals:... 
    Full time
    Immediate start
    Remote work
    Relocation package
    Flexible hours
    Shift work

    Inova

    Fairfax, VA
    13 days ago
  • $101.6k - $152.4k

    Global HR Project Specialist - Sustainability Business & One ServicesLocation: Boston, MA, United States The OpportunityWe are looking...  ...ForRequired QualificationsBachelor's or Master's degree in Human Resources, Business Administration, or a related field.2-5 years of... 
    Full time
    Temporary work
    Flexible hours

    Schneider Electric

    Boston, MA
    22 hours ago
  •  ...Summary The Human Resources Administrative Assistant is responsible for assisting in the daily operations of the Human Resources Departments at Hotel Monteleone and Bienville House Hotel. The individual will handle all administrative duties as assigned. Essential... 
    Full time
    Contract work
    Work at office
    Local area
    Monday to Friday
    Weekend work
    Day shift

    Hotel Monteleone

    Remote
    22 hours ago
  • $19 - $29 per hour

     ...Wage range for this role is $19-$29/hr. The HR Administrative Assistant provides administrative and front-line support to the Human Resources team and Leadership. This role serves as a first point of contact for employees, applicants, and visitors and assists with... 
    Full time
    Work at office

    Chc Branding

    Remote
    22 hours ago
  •  ...journey with us where You Belong. We Care. Shine Bright.   We are looking for our next great team member to join us on our Human Resources team for the Season. We are committed to providing you with:   ~ Highly competitive wages ~ An exceptional benefit plan... 
    Full time
    Seasonal work
    Local area
    Flexible hours

    Crescent Careers

    Remote
    22 hours ago
  •  ...a world where children are safe, families are strong, and communities are vibrant. LSF is seeking a talented Infant Toddler Specialist who wants to make an impact in the lives of others. The schedule for this role is Monday - Friday. An 8 hour shift will be assigned... 
    Full time
    Work at office
    Local area
    Relocation package
    Monday to Friday
    Shift work

    Lutheran Services Florida

    South Bay, FL
    12 days ago
  •  ...products, but services that exceed customer expectations in every market we serve. We are looking for an HR Admin Assistant that will support the Human Resources team by assisting with recruitment, onboarding, employee support, and daily administrative operations.... 
    Full time
    Temporary work
    Immediate start

    Great Lakes Petroleum

    Remote
    22 hours ago
  •  ...defined by the leadership team.Auto-Owners Insurance, a top-rated insurance carrier, is seeking an experienced and motivated Legal Specialist to join our team. We are looking for the right individual to join our team to assist our in-house attorneys in supervising claim... 
    Full time
    Local area
    Work from home

    Auto-Owners Insurance

    Lansing, MI
    2 days ago
  • JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering...
    Daily paid
    Full time
    For contractors
    Work experience placement
    Shift work

    *US AMR-Jones Lang LaSalle Americas, Inc.

    Jackson, MS
    3 days ago
  • JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering...
    Daily paid
    Full time
    Work experience placement
    Work at office
    Remote work
    Shift work
    Night shift
    Weekend work
    Afternoon shift

    *US AMR-Jones Lang LaSalle Americas, Inc.

    Hazelwood, MO
    -91
  • $29.43 - $45.39 per hour

     ...Job Description: The Cardiac/Pulmonary Rehab Specialist plays a vital role in helping patients return to their baseline health or achieve improved functional capacity following a cardiac or pulmonary event. This position focuses on designing, implementing, and evaluating... 
    Hourly pay
    Full time
    Immediate start
    Remote work

    Intermountain Health

    Brighton, CO
    1 day ago
  • $29.62 - $45.31 per hour

     ...authorization review for all lines of business (LOB) in multiple applications (Facets, CIM, CareAdvance, etc.) while using multiple resources to support the review (Medical Policies, KMS, Benefit Grids, Handbooks, etc.) Critically assess and prepare all cases for RN/MD... 
    Minimum wage
    Full time
    Work experience placement
    Local area
    Remote work
    Shift work

    Providence Health & Service

    Oregon, WI
    3 days ago
  • $26.44 per hour

     ...Full-time Description Are you a Human Resources professional looking to join an organization dedicated on making a positive impact...  ...a collaborative team, the Human Resources Associate & Payroll Admin. will post and communicate job opportunities on job boards and... 
    Hourly pay
    Full time
    Temporary work
    Work experience placement
    Live in
    Local area
    Immediate start
    Monday to Friday
    Flexible hours
    Night shift
    Weekend work
    Afternoon shift

    Ymca Of Central Massachusetts

    Remote
    22 hours ago
  • Join Our Team and Help Build a Compassionate Workforce that Cares for Seniors at Home Are you someone who thrives on organizing processes, ensuring compliance, and creating a smooth start for new hires? If you're passionate about helping people and want to work ...
    Full time
    Work at office
    Day shift

    Senior Helpers

    Santa Fe, NM
    22 hours ago
  • $65k - $97.5k

     ...Level: 4 Job Grade: Exempt-2 Job Purpose The Purchasing Specialist (EX2) position within Recycling & Spec Control supports the...  ...dealer) satisfaction, regulatory compliance, profitability, and resource circularity. This position will either have a lead or... 
    Full time
    Temporary work
    Work experience placement
    Work at office
    Remote work
    Relocation package
    Shift work

    American Honda Motor Co., Inc.

    Troy, OH
    a month ago
  • $17 - $18.15 per hour

     ...We recognize that healthcare requires a human touch, and we believe that every touch should...  ...searching for the next Patient Access Specialist champion. This role is responsible for...  ...people and giving them the tools and resources needed to thrive. A few of those include... 
    Work at office
    Local area
    Remote work

    Ensemble Health Partners

    Portsmouth, VA
    4 days ago
  • $17 - $18.15 per hour

     ...We recognize that healthcare requires a human touch, and we believe that every touch should...  ...searching for the next Patient Access Specialist champion. This role is responsible for...  ...people and giving them the tools and resources needed to thrive. A few of those include... 
    Part time
    Work at office
    Local area
    Remote work

    Ensemble Health Partners

    Tyler, TX
    22 hours ago
  • $114.1k - $171.2k

     ...leadership in trade associations, industry related groups and coalitions to advance Honda's interests and positions Utilize various resources, including political context and intelligence, to develop policy positions and develop legislative/policy strategic responses.... 
    Full time
    Temporary work
    Work experience placement
    Work at office
    Remote work
    Relocation package
    Shift work

    American Honda Motor Co., Inc.

    Washington DC
    5 days ago
  • Position Purpose: The purpose of this position is to correctly assign ICD-9-CM diagnostic/procedure codes on Clinical Outpatient encounters in accordance with regulatory and CMS Official Guidelines for coding and reporting to ensure accurate revenue reimbursement...
    Work at office

    Renown Health

    Reno, NV
    2 days ago
  • Full Stack .Net Developer Location: WFH US CA Oakland Years of Experience: 7-10 Years Mandate Skills to look for: Full Stack .Net Developer with Azure, Mongo DB, Vue.JS, Angular is optional Job Summary: We are seeking a highly skilled Full Stack Developer with...
    Remote work
    Work from home

    Yantran LLC

    United States
    22 hours ago
  •  ...to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.... 
    Work experience placement
    Internship
    Placement year
    Immediate start
    Remote work
    Flexible hours

    Medtronic Plc

    United States
    4 days ago
  • $19.39 per hour

     ...farmworkers and/or their families in earning their GED and advancing their education and careers. We are seeking a Bilingual Outreach Specialist who enjoys community engagement, relationship-building, and helping students access life-changing opportunities. This is a highly... 
    Hourly pay
    Full time
    Seasonal work
    Work at office
    Local area
    Remote work
    Night shift
    Afternoon shift

    Klamath Community College

    Klamath Falls, OR
    4 days ago
  • $18.65 - $19.9 per hour

     ...We recognize that healthcare requires a human touch, and we believe that every touch should...  ...** The Senior Patient Access Specialist is responsible for performing admitting...  ...people and giving them the tools and resources needed to thrive. A few of those include... 
    Work at office
    Local area
    Remote work

    Ensemble Health Partners

    Youngstown, OH
    1 day ago
  •  ...Associate Specialist, BPS Operations Processing At FIS, our technology and our people are...  ...-solving skills as well as excellent human relations, negotiation and documentation...  ...Inclusive, diverse work environment Resources to give back to your community Competitive... 

    Fidelity National Information Services Inc

    Milwaukee, WI
    4 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Human Resources and Admin Specialist. Be the first to apply!