Accounting & Operations Assistant

The Accounting & Operations Assistant Reporting to the Controller supports the accounting and operations function with a primary focus on assigned customer Invoicing credit card receipt entry Sub-Contractor compliance estimate entry and operational accounting tasks. This role ensures accurate financial records timely processing of transactions and compliance with internal controls.

• Tovar Snow invoicing must be done within 48 hours of event also includes monitoring of Tovar Email.
• Process and upload invoices to various third party billing sites such as Service Channel

• Entry of Credit card transactions to Netsuite
• Backup AR Specialist with invoicing from Viaesys
• Backup AR Specialist to cash application of daily deposits
• Backup Junior Accountant with Accounts Payable tasks when needed
• Subcontractor compliance be sure we have current COIs and contracts on file
• Enter new Snow Contracts to Netsuite when awarded
• Participate in a rotational on-call schedule during winter snow events per assigned schedule This could be Monday-Friday either 5AM to 8AM or 5PM to 8PM Weekends during 8AM-5PM
• Special projects as assigned

• Enter estimate details into Viaesys as given from Sales team
• Assist operations team with adjusting schedules in Viaesys when needed
• Answer incoming calls when needed

• Coursework in Accounting - Preferred
• 13 years of accounting or bookkeeping experience (internships considered)
• Experience with ERP systems (preferably NetSuite) and Microsoft Excel
• Understanding of Accounts Receivable and Accounts Payable General Ledger and basic accounting principles
• Experience with reconciliations journal entries and AP and AR
• Strong attention to detail and accuracy

• Competitive salary based on experience
• Medical dental and vision insurance benefits
• Company-sponsored Group Term Life & Short-Term Disability insurance
• 401k retirement plan with company match
• Paid vacation and holidays

Required Experience:

Junior IC