Billing Coordinator

Billing Coordinator

The Wall Group is a fully integrated management company championing creative talent through effective, career-elevating representation. With offices in New York, Los Angeles, London, and Paris, our team represents the industry's most influential fashion stylists, hairstylists, makeup artists and production designers. Services including editorial and commercial bookings, endorsement and sponsorship management, and trend-focused brand consulting allow The Wall Group to drive the careers of fashion's leading creators. The company is also committed to promoting environmental conservation through business and not-for-profit ventures. The Wall Group was founded in 2000 by Brooke Wall.

The Wall Group is seeking a Billing Coordinator to join their expanding finance team in LA. We are looking for an energetic, hands-on, eager to grow candidate with basic accounting/business concepts and experience.

Job Responsibilities include but are not limited to:

• Total management of talent managers' billing, including:
• Collaboration with talent managers to ensure accurate entry of all job information
• Handling top level senior talent manager accounts
• Routinely auditing jobs not yet billed and jobs entered without fees, communicating to manager and ensuring timely billing
• Ensuring contracts have been signed where appropriate and that all necessary billing backup has been properly audited, organized, and saved
• Accurately generate draft invoices and live invoices, actively solving any billing discrepancies or revisions as required
• Handling specialized invoices and calculations when necessary
• Working with third party organization to ensure invoices are sent promptly to the correct billing party
• Assisting with invoice collections, including but not limited to invoice disputes, following up on outstanding balances, and communicating open items to respective talent managers
• Work with talent managers and their artists to assist with talent onboarding:
• Auditing artist documents prior to onboarding to system
• Managing third party organization in setting up artists accurately in accounting system
• Creating and maintaining relevant new hire requests and reconciliation reports
• Assist management with annual 1099 creation and distribution – ensuring clients receive proper tax documents
• Aid in month end close process – journal entries and reporting as needed
• Prep provision for BD JEs
• Respond to internal and external requests, providing high quality support to customers and colleagues
• AMEX Pcards
• Assist with artist statement cleanup

The ideal candidate:

• Bachelor's degree in accounting or finance
• Approximately 3-5 years of billing experience
• 2+ years hands on exposure to a general ledger system, SAP experience would be helpful
• A proven ability to work with a team
• Proficiency with Microsoft Excel
• Strong written and verbal communication skills
• Great attention to detail
• Ability to prioritize, to multitask, and to meet strict deadlines

Per local requirements and in the interest of transparency, the rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

Hiring rate minimum:

$22.50 hourly (minimum will not fall below the applicable state/local minimum wage thresholds)

Hiring rate maximum:

$30.00 hourly