Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Scheduling/Treatment Coordinator

$20 - $26.5 per hour

Cardone Ventures

About Us

At Compassionate Dental Care, we transform people’s lives by redefining their dental experience with comfort, trust, and compassion. We are dedicated to creating a welcoming and positive environment for both our patients and our team. Our core values—Inspirational, Disciplined, Accountable, Transparent, Aligned, and Results Oriented—guide everything we do, ensuring that each smile we touch is one filled with confidence and care.

 

Position Overview

We are seeking a compassionate and detail-oriented Scheduling Coordinator to join our team. As the first point of contact for many patients, this role is vital in ensuring a smooth, efficient, and welcoming experience. The Scheduling Coordinator is responsible for managing the practice’s appointment schedule, optimizing patient flow, and supporting the dental team with precision, accountability, and care.

 

Key Responsibilities

  • Greet patients warmly and provide a professional, compassionate first impression, whether in person or on the phone.
  • Manage and optimize the daily appointment schedule, balancing patient needs with provider availability.
  • Confirm, reschedule, and follow up on patient appointments with discipline and accuracy.
  • Communicate transparently with patients regarding treatment needs, scheduling policies, and financial considerations.
  • Coordinate provider schedules to maximize productivity while ensuring patients receive timely and compassionate care.
  • Maintain accurate and up-to-date patient records within the practice management system.
  • Collaborate with clinical and administrative team members to ensure seamless patient flow and efficient operations.
  • Provide support with billing, insurance verification, and financial arrangements as needed.
  • Handle incoming calls and inquiries with professionalism, urgency, and empathy.
  • Participate in ongoing training and team meetings to stay aligned with practice goals and values.
  •  

Qualifications

  • Previous experience in office environment, preferred dental scheduling, dental office administration, or healthcare front office preferred.
  • Excellent interpersonal and communication skills with a patient-first mindset.
  • Strong organizational and multitasking abilities, with attention to detail.
  • Proficiency in dental practice management software (Dentrix, Eaglesoft, or similar) is a plus.
  • Ability to work in a fast-paced environment with discipline and accountability.
  • Commitment to transparency, teamwork, and creating positive patient experiences.

 

Key Performance Indicators (KPIs)

  • Patient Satisfaction:  Maintain a patient satisfaction rating of 95% or higher, reflecting exceptional communication and service.
  • Schedule Accuracy:  Achieve 100% accuracy in scheduling appointments, reducing errors and minimizing patient wait times.
  • No-Show/Cancelled Appointments:  Maintain cancellation and no-show rates within practice standards through proactive confirmations and follow-ups.
  • Productivity Optimization:  Ensure providers’ schedules are consistently filled to practice goals while balancing patient care needs.
  • Documentation Accuracy:  Maintain 100% accuracy in patient demographic and insurance information in the practice management system.
  • Call Handling Efficiency:  Answer all incoming calls within 3 rings, resolving inquiries or scheduling appointments with professionalism and empathy.
  • Team Collaboration:  Actively contribute in team meetings and training sessions, sharing ideas to improve scheduling efficiency and patient experience.

 

Job Type:  Full-time

Pay: $20.00 - $26.50 per hour

 

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance
Vacancy posted a month ago
Similar jobs that could be interesting for youBased on the Scheduling/Treatment Coordinator in Lake In The Hills, IL vacancy
  • $23 - $25 per hour

     ...Dental Treatment Coordinator Oconomowoc, Wisconsin, United States A team that is aligned and patient-focused creates a great environment...  ...plans are accurate in the system Manage a productive schedule and schedule future appointments Coordinate with labs to... 
    Suggested
    Hourly pay
    Full time
    Temporary work
    Work at office
    Flexible hours

    Elite Dental Partners

    Mchenry, IL
    4 days ago
  •  ...Scheduling Specialist - Health Conservation, Inc. Rockford, Illinois HCI is a national provider of mobile occupational health screening services to corporations across the United States. Job Summary This position's primary responsibility is to schedule an... 
    Suggested
    Full time

    Health Conservation

    Elgin, IL
    3 days ago
  • $16.05 - $25.15 per hour

     ...the Fresh Thyme Market Team! Fresh Thyme Rewards Weekly pay Scheduling flexibility Paid parental leave Team member discount...  ...since our inception in 2012 - yours should be no different! The Coordinator team member plans, directs and supervises team members in the... 
    Suggested
    Hourly pay
    Weekly pay
    Full time
    Part time

    Fresh Thyme Market

    Crystal Lake, IL
    6 days ago
  •  ...life story include caring for others and a dedicated work ethic, then we need you! Schedule: Part-Time, Must be available on Weekends, no evening hours The Transportation Coordinator (Driver) plays a critical role in delivering a structured, reliable, and resident-... 
    Suggested
    Full time
    Part time
    Local area
    Weekend work

    Spectrum Retirement

    Algonquin, IL
    1 day ago
  • $22 - $24 per hour

    Accurate Personnel is hiring immediately for an Onsite Coordinator to join our team in Huntley, Illinois. In this vital role, the Onsite...  ...issues in real-time, and enhance operational efficiency. Pay, Schedule, and Location $22-24/hr, depending on experience, paid weekly... 
    Suggested
    Weekly pay
    Local area
    Immediate start
    Flexible hours

    accuratetemps

    Crystal Lake, IL
    2 days ago
  • $18 - $28 per hour

     ...team. MUST have dental front office experience. Working Schedule: M-F 8-5pm, Sat. 8-1pm About TFD - Crystal Lake...  ...and patient payments and process accounts receivables Review treatment plan fees and payment options with patients Partner with the... 
    Hourly pay
    Daily paid
    Work at office
    Local area

    Heartland Dental

    Crystal Lake, IL
    2 days ago
  •  ...individuals in your community. Manage resources, coordinate patient care from admission to post-...  ...with interdisciplinary team, guiding treatment plans based on patient needs and...  ...role; establish communication plan. Schedule and facilitate family conferences as needed... 
    Full time
    Contract work
    Part time
    Flexible hours

    Encompass Health Rehabilitation Hospital of Fort Myers

    Lake In The Hills, IL
    2 hours ago
  • A leading sales and marketing services company is seeking a Retail Inventory Specialist to assist in gathering observational data in stores. This part-time role offers flexibility and aims to provide supplemental income. Ideal candidates must have reliable transportation...
    Extra income
    Part time
    Flexible hours

    CROSSMARK

    Crystal Lake, IL
    2 days ago
  • Gardant-Management-Solutions in Crystal Lake, IL seeks a friendly administrative assistant to greet visitors, answer calls, and direct inquiries to appropriate staff, ensuring a warm, respectful experience. The role supports routine admin tasks, mail sorting, sign-in documentation...
    Work at office

    Gardant Management Solutions

    Crystal Lake, IL
    2 days ago
  •  ...Shipping And Receiving Coordinator Location: American Calibration In Office Fox River Grove, Illinois. FLSA Status: Full-Time - Non...  ...from the floor to overhead using proper technique. Work Schedule This position requires a 40-hour minimum work week. This... 
    Full time
    Casual work
    Work at office
    Immediate start
    Flexible hours

    CONCEPT Advanced Manufacturing Solutions

    Fox River Grove, IL
    4 days ago
  •  ...Job Description MDS Coordinator | RN Crystal Pines Rehabilitation and Health Care Center Are you a MDS Coordinator | RN seeking an exciting new career opportunity? Look no further! Tutera Senior Living & Health Care is seeking health care rockstars to join... 
    Flexible hours

    Tutera Senior Living & Health Care

    Crystal Lake, IL
    4 days ago
  • $16.5 - $19 per hour

     ...include caring for others and a dedicated work ethic, then we need you! Salary: $16.50 - $19.00 per hour, based on experience Schedule: Part Time - Thursday, Friday, and Saturday In this position, your main responsibilities will include: Assisting the... 
    Hourly pay
    Part time
    Local area

    Spectrum Retirement

    Cary, IL
    3 days ago
  •  ...Scheduling Coordinator - Service Department We are seeking Service Business Development employees at McGrath Honda of Elgin to join our team! With rapid growth of our service department there is a need for a Scheduling Coordinator to help assist in scheduling and managing... 

    McGrath Honda-St. Charles

    Elgin, IL
    2 days ago
  •  ...may be occasional travel to Behavioral Health offices in Huntley, McHenry and Crystal Lake. Schedule is Monday through Friday, 8:00am-4:30pm.** The Admin Operations Coordinator reflects the mission, vision, and values of NM, adheres to the organization’s Code of... 
    Daily paid
    Full time
    Work experience placement
    Work at office
    Monday to Friday

    Northwestern Memorial Healthcare

    Woodstock, IL
    1 day ago
  • $16.66 - $22.9 per hour

     ...GreenFields of Geneva Address:   0N801 Friendship Way Geneva, Illinois 60134 Pay Range $16.66-$22.90+ Hourly Flexible schedules! All shifts available: Morning, Afternoon, Overnight 12-hour night shifts Starting pay rate: $18+ (Depending on experience)... 
    Hourly pay
    Part time
    All shifts
    Flexible hours
    Night shift
    Day shift
    2 days per week
    1 day per week

    Lifespace Communities

    Algonquin, IL
    7 days ago
  •  ...exceptional customer service in a medical practice setting. Responsibilities include greeting patients, managing registrations, scheduling appointments, and verifying insurance details. The ideal candidate will have a high school diploma or GED and some customer service... 

    Northwestern Memorial Healthcare

    Woodstock, IL
    2 days ago
  • $46.92k

     ...potential. Responsibilities include: Providing daily supervision and mentorship Managing household routines and student schedules Administering medications and ensuring student wellness Driving students to activities, as well as planning and actively... 
    Full time
    Work from home
    Relocation
    Relocation package
    Flexible hours
    Weekday work

    Milton Hershey School

    Crystal Lake, IL
    6 days ago
  •  ...Responsibilities include greeting patients, registering them, verifying insurance, collecting co-pays, updating demographics, answering phones, scheduling appointments, and coordinating tests. Emphasis on patient service, confidentiality, and accurate charting. #J-18808-Ljbffr... 
    Full time
    Work at office
    Monday to Friday

    Northwestern Medicine

    Mchenry, IL
    14 hours ago
  •  ...looking for an experienced Business Assistant to join our team. Schedule Availability Needed Monday 6:30 a.m. - 5 p.m. Tuesday 7:30 a.m...  ...and patient payments and process accounts receivables. Review treatment plan fees and payment options with patients. Partner with the... 
    Daily paid
    Work at office
    Local area

    Heartland Dental

    Lake In The Hills, IL
    1 day ago
  •  ...Clinical Scheduler The Clinic Scheduler is responsible for scheduling patient appointments for designated areas according to protocol. Provides courteous, professional and efficient service to patients and providers. Responsible for accurately completing registration process... 
    Work at office
    Afternoon shift

    OrthoIllinois

    Elgin, IL
    5 days ago
  • Salon Coordinator 15 - 15 hour 434 S. Randall Rd. Algonquin IL Salon Coordinator Part Time Barber License Cosmetology License Sport Clips
    Part time

    Sport Clips

    Algonquin, IL
    4 days ago
  •  ...Job Description Job Description Description: Nurse Coordinator – The Friendly Face of Our Practice Are you a compassionate, organized...  ...a difference in children’s lives, we’d love to meet you! Schedule - 32 hours per week, with rotating Saturdays About... 
    Work at office
    Immediate start

    PediaTrust LLC

    Crystal Lake, IL
    14 days ago
  • $18 - $28 per hour

     ...patients and insurance companies Utilize Dentrix for patient scheduling and records Schedule and confirm appointments for multiple...  ...patient payments and process accounts receivables Review treatment plan fees and payment options with patients Partner with the... 
    Hourly pay
    Daily paid
    Work at office
    Local area

    Heartland Dental

    Huntley, IL
    2 days ago
  • $18 per hour

     ...Industry leading starting pay: $18/hour Plus Commission Compensation increases based on performance Paid Training and flexible scheduling Paid Weekly (Every Friday!) Opportunity for growth into management positions Fun work environment with branded LeafFilter... 
    Weekly pay
    Full time
    Part time
    Work at office
    Local area
    Immediate start
    Flexible hours
    Shift work
    Weekend work

    LeafHome

    Lake In The Hills, IL
    1 day ago
  • $20 - $21 per hour

     ...Managers to join our team in Crystal Lake, Illinois. The staffing coordinator will serve as the primary point of contact for our applicants....  ...industry and be bilingual in English and Spanish. Pay, Schedule, and Location ~$20-$21 hourly, plus bonus potential.... 
    Hourly pay
    Work at office
    Local area
    Immediate start
    Monday to Friday

    Accurate Personnel LLC

    Crystal Lake, IL
    8 days ago
  • $23 - $28.25 per hour

    Job Title: Senior Document Control Coordinator Location: Cary, Illinois Type: Contract Compensation: $23-$28.25 Work Model: Hybrid - onsite...  ...on overall system health and recommend targeted actions. Schedule and lead recurring and ad hoc meetings to drive progress, remove... 
    Contract work
    Work at office
    Local area
    Remote work
    Flexible hours

    System One

    Cary, IL
    6 days ago
  • $78k - $97k

     ...family, updating as needs evolve ~ Administer medications and treatments as prescribed ~ Educate patients and caregivers on care...  ...driver’s license, and proof of auto insurance Benefits & Schedule: ~ Schedule: 8:00am to 5:00pm, Full-time position with on-call... 
    Full time
    Temporary work

    St Croix Hospice

    Huntley, IL
    5 days ago
  • $2,500 per month

     ...members receive timely, high-quality, and coordination services that meet their needs. You...  ...appropriate provider engagement and adherence to treatment plans.   ~ Improve member's health...  ...at a time that is best for your schedule.   This role is considered patient... 
    Full time
    Temporary work
    Apprenticeship
    Work at office
    Remote work
    Work from home
    Home office
    Monday to Friday

    Humana

    Elgin, IL
    2 hours ago
  • $85k - $97k

     ...family, updating as needs evolve ~ Administer medications and treatments as prescribed ~ Educate patients and caregivers on care...  ...driver's license, and proof of auto insurance Benefits & Schedule: ~ Schedule: 8:00am to 5:00pm, Full-time position with on-call... 
    Full time
    Temporary work

    St. Croix Hospice

    Huntley, IL
    3 days ago
  • $1,998 - $2,297 per week

     ...conditions, develop care plans, administer treatments, and educate patients and caregivers on...  ...and adjusting care plans as needed Coordinate with physicians, therapists, and other...  ...to contend with irregular activity schedules occasionally and continuous concentration... 
    Full time
    Contract work
    Temporary work
    Shift work

    Fusion Medical Staffing

    Huntley, IL
    1 day ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Scheduling/Treatment Coordinator. Be the first to apply!