Secretary

Starting Date: Immediately Job Description JOB TITLE: Secretary DATE: October 2026 WORK GROUP: Special Education GROUP: Classified Association REPORTS TO: Regional Administrator

QUALIFICATION

EDUCATION:

High school diploma or equivalent required

EXPERIENCE:

Clerical/secretarial experience, preferred Administrative and office management experience, preferred

ESSENTIAL JOB FUNCTIONS

Models a positive and professional image of Prairie Lakes AEA, demonstrating a high degree of customer service to clientele, visitors, and co-workers Greets, directs, announces, and/or escorts all visitors as appropriate; anticipates visitor’s needs; answers questions and attends to office and/or agency issues as they arise Provides timely support to staff for tasks including but not limited to: coordination of schedules; meeting supports, coordination of meetings and meeting space; resource assembly; development and/or photocopying of documents; preparation of packets/presentations; correspondence/mailing; technology troubleshooting; and coordination of office/agency-wide scheduled functions and activates Creates, maintains, troubleshoots, extracts data/information from agency systems/software Operates or backs up incoming telephone lines to route incoming calls and place outgoing calls to appropriate personnel Manages and maintains confidentiality of student and staff information and confidential records Collaborates with relevant agency departments and staff to support business functions that may include purchasing, mileage, and time sheets Coordinates incoming and outgoing mail; coordinate maintenance of postage machines/supplies Participates in meetings, workshops, committees, and professional development opportunities Supports/prepares necessary documents to order equipment, supplies, and online print orders Provide backup to other secretaries in their absence Additional Duties as Assigned, such as: Support to liaisons and chairs for assigned PLAEA Departments Support staff at Lakes Educational Partnership, Shelter and Prison Programs Schedule and assist with hearing booth and speech appointments Event Coordinator for PLAEA office as assigned ACHIEVE Data Entry Referrals Birth to 5 years old, school aged, and CAPTA Order/maintain assessment materials for departments Travel accommodations and registration for staff

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of standard secretarial procedures and office management techniques, including record management, word processing, filing, telephone, video and phone conferencing, note taking, gathering/organizing data, and maintaining calendars/schedules for offices and/or assigned personnel Computer experience using PC, including Google apps, Microsoft products, web-based tools, as well as the ability to learn new applications and resources Strong oral and written communication skills, correct English grammar, punctuation, spelling, and proofreading Strong interpersonal and customer service skills; in person, in writing, and telephone etiquette Ability to work diligently to produce an accurate work product Ability to problem-solve Ability to communicate and work well with others Ability to anticipate, organize, and prioritize the needs of many individuals within the office and meet multiple timelines Ability to team with others in accordance with Prairie Lakes AEA’s expectations

COMMON TO ALL EMPLOYEES

Uses effective oral, written, and collaborative skills Is self-motivated, reliable, organized, detail and quality-oriented Regular, predictable, consistent attendance is essential Engages in continuous improvement of professional practice to build skills needed to perform job duties and meet agency goals Prevents and resolves conflicts using effective problem-solving skills Demonstrates effective interpersonal skills Demonstrates business appropriate personal presentation Demonstrates cultural competence and behaviors consistent with Prairie Lakes AEA Value Proposition Statement

PHYSICAL REQUIREMENTS

Ability to travel between schools and sites served. Normal, routine levels of activity related to bending, carrying, climbing, hearing, lifting, reaching, sitting, standing, vision and walking, and may also involve above‑average levels of activity at times that can’t always be anticipated. BENEFITS: Enjoy a strong benefits package featuring fully paid single health and dental insurance, employer-paid life and disability coverage, and a generous IPERS retirement plan. PAY SCHEDULE: This position is classified as Grade C, with a pay range of $20.31 to $22.83 per hour, depending on education and experience. Position Type: 1.0 FTE Salary: $20.31 to $22.83 Per Hour Equal Opportunity Employer All employers submitting a job opening for posting on the Teach Iowa system will not discriminate in hiring on the basis of race, ethnicity, national origin, gender, age, physical disability, sexual orientation, gender identity, religion, marital status, or status as a veteran. A bona fide religious institution may choose to exercise the allowances in Iowa Code section 216.6.(6)d. Employers may have additional developed specific equal employment opportunity policies and procedures; please check with employers. Job Requirements Citizenship, residency or work visa required Contact Information Jennifer Sammons , Administrator of Special Education Related Services Storm Lake Phone: View phone number on click.appcast.io Email: View email address on click.appcast.io Map #J-18808-Ljbffr Prairie Lakes Area Education Agency