Office Administrator / Executive Assistant / Front Desk Receptionist

Job Description

Job Description

Benefits:

• Health insurance
• Paid time off
• Dental insurance

We are looking for a friendly, organized, and proactive Office Administrator/Executive Assistant to be the face of our office. This role is ideal for someone who enjoys working with people, thrives in a fast-paced environment, and takes pride in keeping daily operations running smoothly.

If you're detail-oriented, professional, and love multitasking, we'd love to hear from you!

Key Responsibilities

• Greet clients, visitors, and vendors with professionalism and warmth.
• Answer and direct incoming phone calls and emails.
• Manage calendars, appointments, and meeting schedules for executives.
• Maintain organized filing systems, records, and office documentation.
• Order and manage office supplies and coordinate with vendors.
• Assist with preparing reports, correspondence, presentations, and other business documents.
• Coordinate travel arrangements, meetings, and company events as needed.
• Handle incoming and outgoing mail and deliveries.
• Support bookkeeping tasks, data entry, and invoice processing (as applicable).
• Maintain a clean, organized, and welcoming office environment.
• Assist with special projects and provide administrative support across departments.

Qualifications

• Previous experience in an administrative, executive assistant, receptionist, or office management role preferred.
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Ability to prioritize tasks and work independently.
• Professional appearance and positive attitude.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace.
• Experience with office equipment and multi-line phone systems.
• High attention to detail and problem-solving skills.

What We're Looking For

• Reliable and dependable
• Friendly, customer-focused personality
• Strong multitasking abilities
• Positive attitude and willingness to learn
• Team player with a professional demeanor
• Ability to maintain confidentiality and exercise discretion