Bookkeeper

Position Summary We are seeking an experienced Full-Charge Bookkeeper to join our growing construction organization. This individual will oversee the day-to-day accounting functions while supporting payroll, union reporting, HR administration, and general office operations. The ideal candidate is detail-oriented, highly organized, and comfortable working independently in a fast-paced construction environment. This is an excellent opportunity for someone who enjoys taking ownership of the accounting process and being a key contributor to the success of the business. Essential Responsibilities Accounts Receivable Prepare and process customer invoices, including AIA and progress billings Monitor outstanding receivables and proactively manage collections Apply customer payments and reconcile accounts Resolve billing discrepancies with customers and project managers Accounts Payable Process vendor invoices accurately and timely Match purchase orders, invoices, and receipts Prepare weekly check runs and electronic payments Reconcile vendor statements and resolve discrepancies Payroll & Union Reporting Process weekly or bi-weekly payroll using Paychex and/or ADP Maintain accurate employee payroll records Prepare and submit certified payroll reports as required Complete union reporting, including dues, pension, health & welfare, and apprenticeship contributions Ensure compliance with applicable payroll regulations General Accounting Perform bank and credit card reconciliations Maintain the general ledger Prepare journal entries and month-end closing activities Assist with financial reporting and budgeting Support year-end audits and tax preparation Maintain accurate accounting records and documentation HR & Administrative Support Coordinate employee onboarding and new hire paperwork Maintain personnel files and employee records Assist with benefits administration and employee documentation Support HR compliance and general office administration Qualifications Minimum of 5 years of full-charge bookkeeping or construction accounting experience Previous experience within the construction, service, or contracting industry strongly preferred Strong understanding of: Accounts Receivable Collections AIA billing Progress billing Accounts Payable Payroll processing Union payroll reporting Ideally Experience with: QuickBooks Sage ServiceTrade (preferred) Salesforce (preferred) Paychex and/or ADP Intermediate to advanced Microsoft Excel skills, including formulas, pivot tables, and data analysis Excellent organizational skills with strong attention to detail Ability to prioritize multiple responsibilities and meet deadlines Strong communication and customer service skills Preferred Qualifications Experience with certified payroll Familiarity with prevailing wage projects Experience supporting project managers and operations teams Knowledge of construction job costing #J-18808-Ljbffr Guardian Fire Services