Family Law Legal Service Coordinator

Job Description

Job Description

In-Office Position

We are seeking an experienced, highly organized Legal Service Coordinator to join our Family Law team in Wexford, Pennsylvania. This is a fully in-office position supporting attorneys and legal staff in a fast-paced, client-centered environment.

This role is critical to both the client experience and the operational precision of our firm. The Legal Service Coordinator ensures matters progress efficiently, deadlines are met, communication remains clear, and files are consistently prepared to a courtroom-ready standard. The ideal candidate is detail-oriented, proactive, and capable of managing multiple priorities without sacrificing accuracy.

Position Overview

The Legal Service Coordinator provides high-level administrative and case management support to attorneys and staff. This role requires strong project coordination, advanced calendar management, document control, and a working understanding of law firm operations, including billable time environments.

Success in this position requires professionalism, discretion, initiative, and a commitment to delivering exceptional client service.

Benefits

• Medical, Dental, and Vision coverage (available immediately)
• 401(k) eligibility after one year of employment
• Paid Time Off
• Performance-based bonus opportunities
• Continuing legal education and professional development support

$40,000 - $50,000 yearly

Calendar & Scheduling Management

• Maintain and coordinate attorney and firm calendars with precision
• Schedule court appearances, client meetings, deadlines, and internal events
• Proactively identify and resolve scheduling conflicts

Case & Document Management

• Draft, format, and proofread legal correspondence and court documents
• Maintain both physical and electronic case files with strict organizational standards
• Track filings, deadlines, and required documentation to ensure completeness and compliance

Client Communication & Service

• Serve as a primary point of contact for clients with professionalism and empathy
• Coordinate intake, document collection, and ongoing case updates
• Uphold a client-first standard in every interaction

Systems & Operations

• Maintain and update client management systems and internal dashboards
• Monitor case progress to ensure workflow efficiency
• Process incoming and outgoing mail, including court-related correspondence
• Support firm initiatives and operational projects as needed

• Prior experience in Family Law or legal administrative support is required
• Strong understanding of law firm workflow and billable hour structures
• Exceptional organizational and time-management skills
• Advanced written and verbal communication abilities
• High level of attention to detail and accuracy
• Ability to prioritize and adapt in a fast-paced environment
• Proficiency in legal software and Microsoft Office Suite

You may be the right fit if:

• Consistently put the client first
• Understand that precision drives results
• Exceed expectations rather than simply meet them
• Value accountability, integrity, and financial responsibility
• Take ownership of your work and follow through
• Communicate clearly, confidently, and professionally
• Thrive in a collaborative, in-office environment
• Are adaptable, proactive, and solution-oriented
• Take pride in helping clients move toward clarity, stability, and peace of mind

Our vision is to change the way law is practiced. Combining client education, transparent communication, and strategic advocacy means that we put the needs of the client first, reducing the client's anxiety, fear, and confusion and allowing the client to be an active participant in their own future.

Our mission is to be powerful advocates for clients by using strategic communication and planning to transform adversity into opportunities for growth and success.

Are you the right person to join our team of caring professionals dedicated to carrying out the mission? Our CORE VALUES are Client First, Communication, Strategic Action, Accountability, Thoughtfulness, and Financial Responsibility. We value collaboration, teamwork, and the drive to provide value to clients with each interaction.