Office Manager

About Us Alethia Counseling is a holistic, faith based counseling practice in Austin. We work mostly with Gen Z and Millennial clients, including a lot of University of Texas students, on the real stuff: anxiety, relationships, identity, faith, figuring out who they are. Our space is part of the work. It needs to feel calm and cared for the moment someone walks in, which is where you come in. The Role We need an Office Manager who keeps our physical space running and takes logistics off our clinicians' plates. Half the job is hands on: plants, towels, tidiness. The other half is being the reliable point of contact for everything outside the four walls, from the cleaning crew to the building next door. You do not need a counseling background. You need to be the kind of person who notices when something is off before anyone has to ask. What You Will Do Water and care for office plants so the space actually feels alive, not decorated. Wash, dry, and restock towels and linens used in session rooms. Manage the relationship with our cleaning service: scheduling, walkthroughs, and following up when something gets missed. Be our go to contact for the building's leasing office and neighboring tenants on maintenance requests, shared space issues, and lease related questions. Keep the waiting room, common areas, and session rooms clean, stocked, and presentable throughout the day. Order and track office and kitchen supplies, including anything we keep out for clients. Handle incoming mail and packages. Troubleshoot small facilities issues yourself (wifi, thermostat, a jammed printer) before looping in outside help. Greet clients, answer the phone, and provide light administrative support to clinicians as needed. Keep a simple, up to date list of vendors, recurring tasks, and who to call for what. What We\'re Looking For Someone who follows through without needing reminders. If you say it\'ll get done, it gets done. A clear, easy communicator, comfortable talking to a cleaning crew and a building manager in the same day. Detail oriented, but not rigid. Things come up, and you adjust without losing your footing. Comfortable working in a faith based practice environment. You do not need to share every belief we hold, but you should be respectful of the space and the people in it. Bonus points for experience in a counseling, medical, or wellness setting. Hours & Pay Part-time, roughly 15 to 20 hours a week, with a schedule we can build around the practice's needs and yours. Starting pay is $20 to $24 per hour depending on experience. #J-18808-Ljbffr