Payroll Specialist

Job Description

Job Description

Description:

About Nelson Miller Group

Since 1904, Nelson Miller Group (NMG) has been a leading global provider of custom engineering and manufacturing solutions across industrial, IoT, lighting, medical, telecommunications, consumer, and aerospace & defense sectors. 

We bring ideas to life through global Joint Design Manufacturing—helping customers innovate, grow, and deliver products the world can depend on.  

At the heart of our culture is The Nelson Miller Group Way: Unleash the Power of One — One Global Team / One Vision / One Commitment.  

Our century-long legacy is built on a deep commitment to innovation, operational excellence, and unwavering customer satisfaction—principles strengthened by our TEAM core values: Take Ownership, Exceed Expectations, Act with Integrity, and Make an Impact.  

Role Overview:

The Payroll Specialist is responsible for leading and executing the full-cycle, multi-state payroll function for all Nelson Miller Group US sites. This individual will have complete ownership of the payroll function. This individual performs all activities necessary to process payroll, including maintaining related records, filing tax reports and voluntary deduction reports, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents, documenting and updating procedures, and preparing special reports for senior management.

Position requires minimal travel (approximately up to 10%) for initial training at an NMG site or on an as-needed basis.

Key Responsibilities:

Payroll Processing & Administration

• Full-cycle payroll processing for multi-state, multi-site operations, ensuring accuracy and timeliness.
• Validate timecards, attendance data, and system integrations prior to payroll submission.
• Process manual checks, adjustments, and off-cycle payments.
• Reconcile payroll each cycle and validate reports prior to final transmission.
• Maintain payroll records, audit trails, and employee data integrity.
• Report writing within payroll system.

General Ledger Support

• Creating payroll related journal entries.
• Payroll related general ledger account reconciliations.
• Fundamental general ledger knowledge to assist management during financial reviews and during budget preparation 

Compliance, Taxation & Reporting

• Ensure compliance with federal, state, and local payroll laws, including overtime, double-time, meal premiums, final pay, and wage statement requirements.
• Process garnishments, levies, child support orders, and other involuntary deductions.
• Manage quarterly and annual payroll tax filings, including W-2s and year-end reconciliations.
• Understand and apply proper taxation of employer-paid benefits.
• Prepare payroll-related reports and ad hoc analyses for management.

Systems, Vendors & Data Management

• Work within HRIS/payroll systems and ERP environments.
• Manage vendor files and transactions related to 401(k), FSA, HSA, and other benefit programs.
• Support EDI feeds and troubleshoot file transmission issues.
• Partner with HR and Finance to ensure alignment of employee data, benefits, and payroll outputs.

Cross-functional support: Assist the Finance team with general accounting or finance-related tasks which may include A/P and A/R. 

• Adhere to federal and state regulations.
• Adhere to all company policies, processes, and procedures.
• Performs other duties as requested, directed, or assigned.
• Predictable and reliable attendance.

Qualifications:

Education/Learning Experience : High School Diploma or GED

Work Experience: Minimum experience range 3-5 years hands-on payroll experience required. Manufacturing experience preferred, with at least 3 years in multi-state payroll. Five years of experience is strongly preferred.

Skills/Knowledge:

• Strong knowledge of federal, state, and local payroll laws and regulations, time & attendance processing, payroll/tax reporting and reconciliation, and wage and hour laws.
• Proficiency with payroll software and HRIS systems.
• Excel proficiency.
• Excellent analytical, problem-solving, and organizational skills.
• Exceptional attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Ability to work independently as well as collaboratively in a team environment.
• General accounting fundamentals

Additional Information

• This position requires candidates to be a U.S. Citizen, Permanent Resident Alien, or Protected Individual per 8 U.S.C. §1324b(a)(3) due to ITAR and/or CUI compliance.
• Candidates being considered for hire must successfully pass a pre-employment background check.

Compensation and Benefits:

Pay Range: $72k - $82k (Pay to be determined by the experience, knowledge, skills, and abilities of the candidate, and alignment with market data)

Benefits Offered: Comprehensive benefit package including medical, dental and vision coverage; company-paid basic life/AD&D insurance, short-term and long-term disability insurance; voluntary supplemental insurances, flexible spending accounts and employee assistance program (EAP). Sick Leave, Vacation Time, and company-paid Holidays are also provided as paid time off. Nelson Miller Group also provides a 401(k) Retirement Savings Plan option with a safe harbor non-elective company contribution.

Nelson Miller Group is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran status, or any other characteristic protected by applicable federal, state, or local law.