Executive Assistant to VP of Strategy & Operations

• Provide primary executive administrative support to the VP of Strategy & Operations, with backup support for the CEO.
• Manage a complex and constantly changing calendar of meetings, calls, and travel.
• Proactively coordinate appointments and anticipate scheduling needs.
• Build strong relationships with clients and internal stakeholders to facilitate scheduling.
• Manage competing priorities while maintaining exceptional accuracy and attention to detail.
• Coordinate across multiple time zones and ensure schedules are appropriately planned.
• Partner with the firm's travel agency to arrange domestic and international transportation and accommodations.
• Prepare clear, detailed, and concise travel itineraries.
• Manage timely and accurate expense submissions and reimbursements.
• Partner with the CFO to ensure expenses comply with applicable policies.
• Track expenses and outstanding reimbursements.
• Assist with PowerPoint presentations and executive-level materials.
• Maintain visibility into and track key client priorities and follow-ups.
• Seamlessly provide coverage for the CEO's Executive Assistant during absences, travel, and high-volume periods.
• Manage a fast-changing executive calendar and quickly adjust priorities as circumstances change.
• Coordinate complex domestic and international travel, including commercial and private aviation.
• Work with FBOs and other aviation-related logistics as needed.
• Create highly detailed travel itineraries incorporating ground transportation, time-zone changes, and international travel requirements.
• Remain highly responsive during executive travel and resolve last-minute disruptions, cancellations, and schedule changes.
• Provide calm, solutions-oriented support during high-pressure situations.

• Minimum 5+ years of Executive Assistant or senior administrative experience, ideally supporting senior operational leaders and/or C-suite executives.
• Experience in private equity, investment management, financial services, or another fast-paced, high-performance environment strongly preferred.
• Proven experience managing complex executive calendars and sophisticated domestic and international travel.
• Experience with private aviation and FBO logistics is highly desirable.
• Advanced proficiency with Microsoft 365, Outlook Calendar, Microsoft Teams, and relevant travel or project-management systems.
• Exceptional organizational skills and meticulous attention to detail.
• Ability to anticipate needs, exercise sound judgment, and operate independently.
• Highly adaptable with the ability to shift quickly between routine executive support and urgent, high-priority matters.
• Excellent written and verbal communication skills.
• Polished executive presence and confidence interacting with senior executives, clients, investors, and portfolio-company leadership.
• Exceptional discretion and ability to handle confidential information.
• A calm, resourceful, and solutions-oriented approach under pressure.

Opportunity Awaits.
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