Administrative Assistant - Senior

Title: Administrative Assistant (Hybrid) Location: Marlborough, MA, 01752 Duration: 3+ Months (Temp to perm ) Pay Rate: $24/hr - $34.50/hr on W2 Shift: 3 days a week, fully remote; remaining 2 days in office Tues and Wed/Thurs, Description : • Ability to manage multiple calendars, reporting and expense management • Looking for candidates from large companies/organizations • Biggest skillset is looking for problem solving abilities. Flexibility is needed. • Competency with Excel and speed of work This position is hybrid in office and requires office days that align with the team. This individual provides advanced administrative support requiring a broad and comprehensive knowledge of company policies, procedures, and practices. Independently ensures office systems and divisional procedures, policies and practices are administered effectively. Interfaces with a variety of internal and external Associates and customers who work on a variety of issues which require tact, diplomacy and confidentiality. • Schedules and maintains multiple Executive calendars in regards to appointments and meetings • Coordinates travel itineraries and process expenses • Responds to questions, requests, and research information. Interfaces with a variety of customers on issues which are complex or of a confidential nature • Collaboration across cross-function departments or divisions to resolve issues. • Analyses operating practices and creates/revises systems and procedures as necessary • Organizes and maintains files, record keeping systems, and office layout • Oversees and monitors administrative projects. Performs other duties as required or directed • Organizes meetings (Catering, Booking Rooms, Follow up, etc.) • Manage and administer department payroll and timekeeping • Back-up Support to other Admins • Manages and administers various documents and spreadsheets • Acts as Proxy for certain systems as needed • Support meetings, training and conferences with prep and logistics needs • Plans and participates in department initiatives such as department summits, all hands meetings, leadership offsites, and team building events • Communicates pertinent information among appropriate departments Who We Are Looking For (Requirements): • 10 plus years Administrative experience in a corporate setting • Capable and experienced in capturing meeting minutes and note taking real-time for post-meeting distribution • Ability to manage multiple Executive calendars • Superior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast-paced environment • Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word • Excellent communication manner, solid written and verbal communication skills and be customer service oriented • Able to effectively manage confidential and sensitive information • Must thrive in a very busy atmosphere • Proven success of juggling many things at one time and ability to shift gears and prioritize • Willingness to learn, take direction well and be a team player • Ability to focus and get the job done while avoiding distractions • Former experience scheduling meetings, managing multiple calendars, arranging travel schedules and processing expenses critical • Strong ability to build relationships and collaborate with team members and other admins • Great at being resourceful and leveraging relationships to problem solve Preference : • Oracle (expense version) and Workday experience