Executive Administrative Assistant

Executive Administrative Assistant

The Entwistle Company is seeking a highly organized and professional Executive Administrative Assistant to support the President and Chief Financial Officer in a fast-paced, regulated defense manufacturing environment. This role is critical to the effectiveness of the executive team and overall operation of the business. The successful candidate will manage complex schedules, coordinate high-level communications, and ensure seamless administrative execution, allowing executive leadership to remain focused on strategic, financial, and operational priorities.

The Entwistle Company is a trusted manufacturer of mission-critical components and systems, supporting air, land, sea, and space platforms. We serve the U.S. Department of War, prime contractors, and allied customers with a focus on quality, reliability, and performance. We focus on:

• Delivering high-quality, mission-critical products
• Supporting national defense and warfighter readiness
• Continuous improvement through disciplined execution and innovation

Key Responsibilities: Executive Administrative Support

• Manage complex calendars for the President and CFO, including meetings, travel, and internal reviews
• Coordinate logistics for meetings, customer visits, audits, and leadership sessions
• Prepare, format, organize, and distribute executive correspondence, reports, and presentations
• Track action items, deadlines, and follow ups on behalf of executive leadership
• Serve as the primary administrative point of contact for executive communications

Organization & Information Management

• Maintain organized and secure document control for confidential and sensitive materials
• Prepare, format, organize, and distribute executive documents, presentations, and reports as directed
• Manage document routing, version control, and distribution
• Support executive-level meetings by ensuring materials and logistics are fully prepared

Travel & Scheduling

• Arrange executive travel, lodging, itineraries, and related logistics
• Coordinate schedules with internal teams, customers, and external partners
• Anticipate conflicts and proactively adjust schedules as needed

Professional Judgement & Discretion

• Exercise sound judgment in prioritizing requests and managing competing demands
• Handle confidential information with discretion and professionalism
• Serve as a trusted administrative partner to executive leadership

What We Offer

• Competitive compensation based on experience
• 401(k) with company match
• Paid time off (PTO)
• Employer-paid life, short-term, and long-term disability insurance
• Employer-provided paid family and medical leave
• Health, dental, and vision insurance
• Safety shoe and eyewear reimbursement
• Employee appreciation events

Requirements

Qualifications:

• Associate's or Bachelor's degree in Business Administration or related field preferred
• 5+ years of experience providing administrative support to senior executives
• Experience supporting multiple executives simultaneously strongly preferred
• Prior exposure to manufacturing, defense, or regulated environments is a plus
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Highly organized with strong attention to detail
• Excellent communication and time management skills
• Professional demeanor with the ability to handle sensitive information

Related Military Job Codes: We value military experience and recognize transferable skills. Candidates with the following military job codes or similar may have relevant experience for this position:

• Army MOS: 42A – Human Resources Specialist
• Navy NEC: YN - Yeoman
• Air Force AFSC: 8A200 – Executive Assistant
• Marine Corps MOS: 0151 – Administrative Specialist