Administrative Assistant

Job Description

#LI-AE1 #LI-Onsite

Responsibilities

CBIZ is seeking a highly organized and service-oriented Administrative Assistant to provide comprehensive administrative and operational support for our Indianapolis office. This role is critical in ensuring the smooth day-to-day functioning of the office by supporting team members, maintaining office operations, assisting with special projects, and helping create a professional and welcoming environment for employees and visitors alike.

Essential Functions and Primary Duties

• Provide administrative support including scheduling appointments, coordinating meetings, preparing expense reports, and assisting with special projects.
• Serve as a backup for front desk and reception duties, including greeting visitors, answering phone calls, and directing inquiries.
• Manage incoming and outgoing mail, packages, and document processing.
• Maintain electronic and physical filing systems and assist with document management activities.
• Coordinate conference room reservations and assist with meeting and event setup.
• Order, stock, and organize office supplies while monitoring inventory levels.
• Maintain refreshment stations, kitchen areas, and common spaces to ensure a clean, organized, and professional work environment.
• Assist with workstation readiness for employees utilizing shared or rotating workspaces, ensuring necessary equipment and supplies are available.
• Coordinate office deliveries, vendor orders, and facility-related requests as needed.
• Support office operations initiatives and contribute to the overall efficiency and organization of the workplace.
• Collaborate with office leadership and team members to address administrative and operational needs.

Preferred Qualifications

• Bachelor's degree
• 3+ years of administrative, office support, customer service, or related experience.
• Positive, proactive attitude with a willingness to assist wherever needed.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Strong attention to detail and commitment to accuracy.
• Ability to work independently while maintaining a collaborative, team-first approach.
• Professional demeanor and customer-service mindset when interacting with employees, clients, and visitors.

Qualifications

Minimum Qualifications

• High school diploma or GED
• 2 years experience in office environment and preferably performing as an administrative assistant
• Must have knowledge of administrative procedures
• Proficient use of applicable technology
• Demonstrated ability to communicate verbally and in writing throughout all levels of organization, both internally and externally

About Us

CBIZ, Inc. (NYSE: CBZ) is a leading professional services advisor to middle-market businesses nationwide. With industry knowledge and expertise in accounting, tax, advisory, benefits, insurance, and technology, CBIZ delivers actionable insights to help clients anticipate what is next and discover new ways to accelerate growth. CBIZ has more than 9,500 team members across 23 major markets coast to coast.

CBIZ strives to be our team members' employer of choice by creating an environment where team members are appreciated, recognized for their contributions, and provided with opportunities to grow, both personally and professionally, throughout their careers.

Together, CBIZ and CBIZ CPAs are ranked as one of the top providers of accounting services in the United States. CBIZ CPAs is an independent CPA firm that provides audit, review and attest services, while CBIZ provides business consulting, tax and financial services. In certain jurisdictions, CBIZ CPAs operates under its previous name, Mayer Hoffman McCann P.C.