Administration - Payroll Specialist

Payroll Specialist

We are more than a nonprofit organization. We are a ministry of service that includes nearly 600 paid professional employees dedicated to helping those we serve. We provide compassionate care today for flourishing communities tomorrow. Founded locally in 1911, VOA Northern California & Northern Nevada is one of the largest providers of social services in the region, delivering a broad range of community-based services that transform lives while meeting immediate needs of families, individuals, veterans, seniors, and youth. In fact, VOA-NCNN provides shelter or housing to over 3,500 men, women, and children every night.

VOA puts faith into action by providing compassionate human services to empower individuals and strengthen communities. VOA aspires to create a world in which every person lives a life of emotional, physical, and spiritual well-being, filled with hope across Northern California & Northern Nevada.

VOA, a Certified Great Place to Work, is recruiting for a Payroll Specialist for VOA-NCNN. Full-time employees (working 30 or more hours a week) are eligible for a benefits package that includes paid holidays, vacation, sick pay, health, dental, vision, life, and short-term disability insurance coverage.

Responsibilities

The Payroll Accountant is responsible for payroll processing, general payroll related inquiry management, and other assigned accounting functions as needed. Work is completed in an accurate, detailed, timely, and professional manner in compliance with accounting regulations and department standards. Work is also performed in a cost-effective and service-oriented way as it relates to established organizational standards. Objectives include supportive interaction with program directors, staff, and outside service/product providers.

1) Payroll Processing a) Bi-weekly payroll calculation and submittal b) Deduction Reconciliations and Benefit Allocation c) Garnishments, accruals (vacation and sick) d) Payroll Taxes (Federal and State CA and NV) e) Manual Payroll Checks f) Funding payroll requirements and Positive Pay g) Communicate with supervisors, staff, and administrators regarding payroll items h) Process housing allowances, mileage, travel and other reimbursements i) Prepare and submit Workers Compensation report monthly

2) General Ledger a) Work with Staff Accountants on Payroll Reclassifications b) Reconciliations of benefit liabilities and payments

3) Reporting and Support a) Send Payroll Reports to Program Directors b) Scan and Document retention/Scanning to Server Timely c) Assist with Monitoring Visits d) Work with Program Directors on Timecards, Time Off, Accruals, etc. e) 990 Data Support f) Back up to Accounts Payable Accountant g) Monthly, quarterly, and annual payroll taxes and reporting

4) Other a) Audit Support as Necessary b) Other Duties as Assigned

Qualifications

A bachelor's degree in accounting is required. Five years of combined education and accounting/ payroll experience may substitute for the bachelor's degree requirement. Must have knowledge and recent experience with the following: computerized accounting systems, Excel spreadsheets, double-entry accounting, and ADP/Workforce Now HRIS. Must have a willingness to accept responsibility and do repetitive and routine work. Sound judgment, discretion, and tact are required to handle confidential information. Provide services without ethnic or social prejudices. Must have the flexibility to work occasional overtime and be willing to function as a team member. A valid driver's license and the ability to meet our insurance carrier's guidelines are required.

Specific skills required: Computer data input, Excel Ten-key calculator by touch, Strong math ability Teamwork skills, Oral and written communication skills Organizational skills, Analytical and decision-making ability

Physical requirements: Lift and move up to 15 pounds Physically able to lift boxes of files Stand, walk, bend, stoop, and sit frequently Kneel occasionally

Pay Range

USD $30.00 - USD $33.00 /Hr.