Clinical Manager

Job Description

Job Description

This is the operational backbone of a family medicine / VIP regenerative medicine practice — and not a “float MA who also orders gloves.”

You will run the clinical floor, manage a team of 15+, own inventory and vendors, keep the schedule tight, and still be the person we trust with the hardest sticks. Many of our patients are high-profile. The standard is precision, calm, and trust.

If you are an elite medical assistant who already thinks like a practice manager, this is the role.

The Role

You are the Clinical Manager / Lead Medical Assistant for a high-touch regenerative and anti-aging clinic. You will keep the practice moving — clinically and operationally — while protecting the patient experience.

You will:

• Lead, schedule, train, and manage a clinical/operations staff of 15 or more
• Own day-to-day practice management: flow, rooms, readiness, follow-through, and accountability
• Manage inventory end to end — par levels, expiration control, receiving, waste reduction, and cost discipline
• Own vendor relationships: ordering, negotiating, delivery issues, product substitutions, and service reliability
• Build and protect the clinical schedule so providers stay productive and VIP patients are never left waiting
• Operate at a high level in the EHR: documentation quality, templates, charge capture support, and clean charts
• Apply ICD-10 coding knowledge for family medicine and related cash-pay / hybrid services so encounters are coded correctly
• Perform and oversee phlebotomy at an expert level — difficult draws, high volume, calm bedside manner
• Support medical weight loss (including GLP-1 programs) and anti-aging / regenerative workflows: labs, injections, procedure prep, recovery, and patient instructions
• Uphold confidentiality at a VIP standard with patients and staff
• Partner with the Medical Director and ownership so clinical protocols actually happen on the floor

Who We’re Looking For

This is a leadership seat that still requires clinical hands. You should already have managed people, inventory, and a schedule — and still be one of the strongest phlebotomists in the building.

Required

• Proven experience as a Clinical Manager and/or Practice Administrator
• Direct management of a staff of 15 or more
• Strong inventory management experience
• Vendor management experience (ordering, accounts, problem-solving)
• Practice management and staff scheduling experience
• Proficiency in EHR systems
• Working knowledge of ICD-10 codes used in family medicine
• Super-strong phlebotomy skills
• Knowledge of medical weight loss and anti-aging / regenerative medicine
• Discretion, composure, and excellent people skills with a high-profile patient base
• Ability to hold staff accountable without creating chaos

Strongly Preferred

• CMA, RMA, or equivalent certification
• Could act as backup for Practice Administrator: insurance verification, billing, HR, payroll, compliance
• Experience in cash-pay, concierge, regenerative, wellness, or aesthetic medicine
• Familiarity with GLP-1 weight-loss programs, lab panels, injectables, and regenerative procedure flow (stem cell / exosome support)
• Prior experience in a Boca / South Florida high-touch practice
• Bilingual (English/Spanish) is a plus, not required

What This Is — and What It Is Not

This is for the operator who can run the floor, manage the practice and still draw a hard stick at 9:00 a.m. without drama.

This is not:

• An entry-level medical assistant role
• A title-only “supervisor” job with no inventory, vendors, or staff authority
• A hospital float position
• A med spa greeter role dressed up as management

Location

Boca Raton, Florida — off N Federal Hwy & Spanish River. On-site presence required.

Compensation

Competitive compensation commensurate with leadership experience and clinical skill. Details discussed with qualified candidates.

To Apply

Submit your resume and a short note covering: staff size managed, inventory/vendor experience, EHR used, and phlebotomy volume/comfort. Candidates who have already run a busy clinical team will be prioritized.

Pay: $65,000.00 - $80,000.00 per year

Benefits:

• Health insurance
• Paid time off

Application Question(s):

• Have you ever been a Clinical Manager or Practice Administrator?
• Can you work 9AM - 7 :30PM? (Don't always stay that late, but sometimes...)
• Has most of your experience been in Family Medicine?
• What is the greatest volume of patients you have managed in a day?
• What is the largest medical staff you have managed?

Ability to Commute:

• Boca Raton, FL 33431 (Required)

Work Location: In person

We are the #1 PCP practice in Boca Raton, delivering cutting-edge care in functional and regenerative medicine with an emphasis on personalized hormone therapy, wellness optimization, weight loss programs, IV therapy, chronic disease management, peptide protocols, and longevity-based diagnostics. Our onsite pharmacy and supplement store keep things exciting and fast-paced.

Company Description

We are the #1 PCP practice in Boca Raton, delivering cutting-edge care in functional and regenerative medicine with an emphasis on personalized hormone therapy, wellness optimization, weight loss programs, IV therapy, chronic disease management, peptide protocols, and longevity-based diagnostics. Our onsite pharmacy and supplement store keep things exciting and fast-paced.