Administrative Assistant III

Job Announcement

This is a grant funded position. The salary offer will not exceed the mid-point of the advertised salary range ($63,470.58). Join us in growing stronger communities at the Department of Neighborhood and Community Services, where we believe every child, family, and community deserves the chance to thrive. Our mission is rooted in partnership-working together to create equitable opportunities and meaningful outcomes for people of all ages and abilities. If you're passionate about early childhood education and want to make a lasting impact, we'd love to have you on our team.

About the Role: The Greater Mount Vernon Community Head Start Program operates a full-day, full-year program for children from birth to age five for families in the south end of Fairfax County. We are looking for an organized, proactive, and welcoming Administrative Assistant III to join our team. In this role, you will be the heartbeat of our office. You will manage our data, welcome families, and keep our daily operations running smoothly so our educators can focus on what they do best.

What You Will Do:

• Welcome families, answer incoming inquiries, and connect community members with vital enrollment resources and program information.
• Keep our records sharp by updating central files, managing specialized databases (like ChildPlus), and compiling reports for program staff.
• Support office management by monitoring supplies, coordinating conference room schedules, handling mail, and keeping front-desk references up to date.
• Coordinate meeting notices, draft agendas, type up meeting minutes, and prepare information packets for interview panels.
• Collaborate with team members to tackle special events, conferences, and daily office tasks.

What We Are Looking For:

• Organized multitasker: Someone who can manage multiple databases, filing systems, and phone lines without breaking a sweat.
• Clear communicator: Strong written and verbal skills to connect warmly with parents, staff, providers, and community partners.
• Tech-savvy professional: Proficient in Microsoft Office (Word, Excel) and comfortable using online tools to research topics and build templates.
• Resourceful problem solver: Excellent judgment to route inquiries, solve front-desk challenges, and assist where needed on your own initiative.
• True team player: Reliable office coverage provider who naturally communicates daily schedules and loves helping teammates cross the finish line.

Note: The assigned functional areas of this position include general administrative support and/or office management.