Assistant Buyer

Assistant Buyer

Under supervision of the Director of Purchasing, the Assistant Buyer assists with a variety of bidding functions and buying activities in the acquisition of equipment, supplies, and material for the District.

Essential Duties

• Maintains and files electronic and physical records of various purchasing transactions including purchase orders, contracts, field agreements, Board agendas and reports.
• Processes low value requisitions, purchase orders, blanket orders, agreements and change orders.
• Analyzes reports and data, cross-checking multiple resources.
• Develops and maintains statistical data and compiles such information into usable reports.
• Prepares weekly reports and compiles Board agenda information.
• Maintains up-to-date vendors catalogs, records and insurance certificates.
• Updates vendors records in Banner.
• Assists with department inquiries.
• Seeks new sources of supply; contacts and interacts with vendor representatives.
• Analyzes discrepancies between contracts, purchase orders and invoices and recommends appropriate action.
• Follows up on late deliveries and contracts.
• Performs a variety of unscheduled duties traditionally performed by an Assistant Buyer.

Education and Experience

Required:

• High School Diploma or equivalent.
• Two years of experience in a purchasing or accounting environment including working with specifications and requests for quotes.

Preferred:

• Associate degree or coursework in business, accounting, or a related field preferred.

Knowledge, Skills, and Abilities

Knowledge of:

• Purchasing principles and practices, including contract and specifications development;
• Accounting and financial control practices;
• Inventory procedures and record keeping;
• Purchasing terminology; legal requirements for public purchasing.

Ability to:

• Use the computer and willingness to learn new software systems including the Purchasing software system presently in use and function effectively in a computerized environment;
• Communicate effectively;
• Work in a multiethnic environment; organize and file.
• Develop a knowledge of legal codes and District procedures and apply it to daily activities.

Physical Abilities:

Seeing to inspect written documents, communicate with District staff, sitting for extended periods of time, bending, kneeling and reaching to retrieve and file records, and dexterity of hands and fingers to operate a keyboard and other office equipment.

Core Competencies

• Procurement Process Knowledge
• Attention to Detail & Accuracy
• Bid Preparation & Documentation
• Supplier Communication & Follow-Up
• ERP & Purchasing Systems Proficiency
• Regulatory & Policy Compliance
• Organizational & Recordkeeping Skills
• Initiative & Problem-Solving

Salary Range CFT-42

Application and Selection Process

Pasadena City College (PCC) utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted. Job postings will not be reopened due to failure to submit an application before the closing date for any reason. You can apply for a position from any computer with Internet access. Please keep in mind the following:

• If you do not follow the process or your application/resume is incomplete, your information will not be processed.
• If you need to update any submitted information, you will need to reapply in full. When HR sees duplicate applications, we archive the oldest and the most recent application and materials are considered.
• The selection advisory committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview.
• While the acceptance of the application packet is done through PCC's Applicant Tracking System (ATS), all hiring decisions are made by a hiring committee.
• Once applications are submitted, they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete. If you require assistance with your application, please refer to the application guide or you may contact NeoEd Customer Support at View phone number on click.appcast.io. Customer Support is available Monday – Friday, 6 a.m. – 6 p.m. (PST).

All materials listed below may be required for your application packet to be considered complete:

1. Resume or Curriculum Vitae
2. Cover Letter

After a review of applications received, the District may require the completion and submission of supplemental documents prior to the interview process.

Additional Information

• Successful applicants must provide proof of eligibility to work in the United States.
• Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.
• Pasadena Area Community College District will not sponsor any visa applications.
• Applicants must be available for interviews at Pasadena City College at no cost to the District.
• Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Office of Human Resources directly at View phone number on click.appcast.io.
• The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District office at 1570 E. Colorado Blvd., Pasadena, CA 91106.
• Crime awareness and campus security information are available from Campus Police. (Public Law 101-542).
• The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.
• An applicant, who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and/or District employment should be directed to the Office of Human Resources.

Pasadena Area Community College District Equal Opportunity, Title IX, Section 504 Employer