Executive Assistant

Executive Assistant

Sunbelt Rentals--the fastest growing rental business in North America--is seeking an Executive Assistant. As an Executive Assistant, you will provide superior administrative, clerical, and secretarial support to CEO and Senior Management team. Works independently to perform administrative duties including organizing, planning, scheduling, and tracking responsibilities for the executive.

Duties & Responsibilities

• Provide high level, confidential administrative support to the executive and department
• Manage heavy calendaring, meeting coordination, and planning
• Independently interface with both internal and external high profile contacts
• Daily administrative and office management functions
• Maintains accuracy, consistency, and quality in a fast-paced, multi-task environment and is flexible in changing daily workload priorities as directed
• Takes initiative, is discreet, acts with diplomacy, maintains a professional attitude and make decisions within corporate/department guidelines
• Demonstrates excellent organizational, interpersonal, leadership, and reasoning skills
• Handle all aspects of administrative support in a timely and professional manner, including creation/review/revision of memos, letters, presentations, reports, and correspondences
• Facilitate company meetings and follow up
• Input data as directed into documents using technology such as Microsoft Office (Excel, PowerPoint, and Word)

Qualifications

• A high school diploma or equivalent experience
• Demonstrate excellent organization, interpersonal, leadership, and reasoning skills
• 7 years of secretarial or administrative experience at the executive level
• Proficient knowledge of computer software (including word processing, spreadsheets, presentation and e-mail)
• Excellent communication skills including tact and diplomacy
• Regular exercise of initiative and personal judgment, attention to detail, use of discretion, and maintaining confidentiality
• Experience with AI tools
• Experience in a large, publicly traded company preferred

Physical Demands

The physical demands of this role require bending, squatting, crouching, reaching, lifting 25 pounds or more, as required by the job. Some Sunbelt jobs may require driving for long periods of time, loading and unloading heavy equipment, performing work in extreme weather conditions including rain, wind, or excessive temperatures and/or night and weekend work. All duties must be performed according to Sunbelt's safety policies and guidelines. Reasonable accommodations may be made to comply with applicable laws. Sunbelt Rentals is an Equal Opportunity Employer Minority/Female/Disabled/Veteran and any other protected class.

Base Pay Range: $85,680.00 - 117,810.00

Starting rate of pay may vary based on factors including, but not limited to, position offered, location, education, training, and/or experience. Please visit for more information on our benefits and to join our Talent Network. Sunbelt also provides a comprehensive benefits package to its full-time employees. This package includes:

• Health, Dental and Vision plans
• 401(k) Match
• Volunteer time off
• Short-term and long-term disability
• Accident, Life and Travel insurance, as well as flexible spending
• Tuition Reimbursement Options
• Employee Assistance Program (EAP)
• Length of Service Awards

You will become eligible for benefits on the first of the month following 30 days from your start date. Sunbelt offers team members the following paid time off from work, subject to Sunbelt's policies (unless specified in a collective bargaining agreement):

• 12-25 vacation days depending on years of service
• 5 sick days
• 6 holidays
• 2 half day holidays
• 2 floating holidays
• 1 inclusion day
• 1 volunteer day

Gear up for an exciting career! Sunbelt Rentals supports service members. Veterans encouraged to apply.