Project Coordinator II

Project Coordinator

The Project Coordinator works with a project team to provide furniture and professional services to complete an office installation. An integral participant in the team will ensure orders are placed, budgets are managed, and deadlines are met while providing timely communication to all participants. Provide problem solving and decision making necessary to make projects successful.

Shall work collectively with all project team members, design, furniture guidelines, accounting, asset storage and tracking team, installation, and warehouse receiving personnel to ensure complete and accurate information and total customer satisfaction. The Sourcing & Logistics Specialist is responsible for maintaining positive and productive relationships with all departments, customers, suppliers, vendors, and contractors.

Essential Functions

• Take initiative with specification package verifications, product research, pricing and lead-time information.
• Illustrate proficiency using our proprietary ordering software by creating quotations and managing orders.
• Ensure accuracy of sales orders by verifying and processing vendor acknowledgements, including cost verification and delivery dates.
• Provide detailed vendor tracking information to the project team, communicate updates on a regular basis, identify risk items and work with the project team to resolve issues.
• Assist Project Planner to manage the overall project budget, maintain accurate financials within each order, and identify budget risk items.
• Effectively deal with ambiguity, and multi-task with constant prioritization, while managing workload deadlines.
• Communicate and update project documentation between all parties involved, including external contacts such as architects and vendors.
• Assist Project Planners during the ROM or pre-project phase with specification, pricing and lead time research.
• Utilize Microsoft products, Smartsheet and Wrike to maintain project documents.

Knowledge, Skills, and Abilities

• Excellent customer service skills; professional oral and written communication skills; positive and professional attitude.
• Strong organizational and time management skills; attention to detail; resourcefulness.
• Basic math skills required; understanding of basic business financials preferred.
• Must communicate effectively, be organized and take initiative while having a positive attitude; this person will face unexpected problems and deadlines as well as numerous interruptions.
• Ability to function and thrive in a team environment, while also maintaining a high level of self-motivation.
• Maintain organized project files.

Education/Experience

• Bachelor of Arts degree (B.A.), Associate's Degree (A.A) or at least one year of related experience or training.
• Commercial Furniture Dealership Experience preferred