Admin Specialist III (Orlando)

Admin Specialist III (Orlando)

At Peoples Gas, we work to make lives better throughout Florida with safe, resilient, clean and affordable natural gas solutions. Our diverse and inclusive team serve more than 500,000 residential, commercial and industrial customers across 14 service areas. We're an innovative and collaborative company focused on building engaged and empowered team members who are valued and celebrated to drive our success. You'll find competitive pay, inclusive health and wellness programs, and wide-ranging training and professional development. Whether it's your first job or your next big move, Peoples Gas is a growing company with career opportunities that fit your future. Start here.

Join a team that keeps essential operations running smoothly. As an Administrative Specialist III, you'll play a critical role in supporting leaders, coordinating workflows, and ensuring compliance processes are executed accurately and efficiently. This role is ideal for someone who enjoys problem-solving, data analysis, and working across teams to support key business functions in a fast-paced environment.

In this role, you'll provide advanced administrative support, serve as a trusted resource for internal teams, and help manage key business processes. Key responsibilities include:

• Serve as a primary administrative point of contact for internal teams and external stakeholders
• Handle non-routine inquiries and problem resolution with sound judgment
• Draft, edit, and manage business correspondence, reports, and presentations
• Coordinate workflows and activities across departments to ensure smooth operations
• Maintain and organize confidential records, files, and documentation systems
• Support budget tracking, forecasting, and variance analysis
• Compile and analyze data to support reports, presentations, and operational decisions
• Track and manage compliance activities, inspections, and regulatory requirements
• Assist with training new team members and provide guidance to junior staff
• Support special projects and provide backup support for operational functions as needed

You proactively manage priorities and keep multiple workflows moving efficiently. Leaders trust you to deliver accurate, timely, and organized support. You identify opportunities to improve processes and streamline administrative tasks. Data and reports you produce are clear, accurate, and actionable. Compliance activities are completed on time and properly documented. You collaborate effectively across teams and support a positive work environment.

We're looking for a detail-oriented professional who thrives in a fast-paced environment and enjoys balancing multiple responsibilities while maintaining a high level of accuracy and professionalism.

Required Qualifications:

• High School Diploma or GED
• 4+ years of administrative support experience (or 2+ years in a progressive internal administrative role)
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Experience using email systems and digital communication tools
• Strong ability to analyze data, create reports, and support presentations
• Proven ability to manage confidential information with discretion
• Experience working in a fast-paced, multi-tasking environment
• Strong written and verbal communication skills
• Ability to prioritize work, solve problems, and operate independently

Preferred Qualifications:

• Associate's Degree from an accredited college
• Experience in a utility, energy, or regulated industry environment
• Familiarity with systems such as CIS/CRM, GIS, or operational software tools
• Knowledge of budgeting processes and administrative procedures

Skills That Will Help You Stand Out:

• Advanced data analysis and reporting skills
• Strong organizational and records management abilities
• Excellent customer service and stakeholder communication skills
• Ability to interpret policies and make sound decisions independently
• Experience supporting compliance tracking or regulatory processes
• Strong attention to detail and accuracy
• Ability to collaborate effectively across all levels of the organization

Primarily office-based work with occasional field or operational exposure. Opportunities to contribute to projects, process improvements, and cross-functional initiatives. A role that combines administration, analytics, and operational support. Participation in business continuity and emergency response efforts when needed. Pre-employment screening including background check and drug screening. A physical may be conducted if required for the role.