Program Coordinator 2, Expert Resource

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Overview Reporting to the Operations Manager, provide comprehensive, critical and complex high-level business and program support to the Office of Environmental Health & Safety (EHS). Is the primary resource for the Controlled Substances Program and radiation safety, ensuring compliance with the State of Connecticut as well as the Federal Government. Identify, interpret, analyze, and research issues and provide resolutions to ensure customer satisfaction and adherence to regulations and University policy. Serve as expert resource for Radioactive Material Use Authorization, Radioactive Materials Procurement, and Radiation Exposure Monitoring programs. Ensure labs are licensed to work with radioactive material. Track the radioactive and chemical materials as well as track access and the renewal of that access to all individuals. Review and approve Workday/Sciquest restricted materials purchase orders (radioactive) for university faculty and researchers. Work closely with vendors, EHS staff, lab staff and Transport, Receiving & Storage (TR&S) staff daily to facilitate the timely and compliant receipt of research materials. Maintain radioisotope purchasing, authorization, principal profile, assistants, and other information in the EHS Integrator database. Manage information from hundreds of badges in the dosimetry vendors database in order to track radioactive material exposure. The Controlled Substances Program is regulated by State of Connecticut and Drug Enforcement Administration. This position is responsible for being the subject matter expert for the Controlled Substance Program. Coordinate and manage regulatory inspections. Coordinate waste destruction preparation with laboratory staff and the Research Safety Supervisor. Ensure grant funding by making sure all Principal Investigators complete necessary procedures and complete their initial application process for approval of the State and DEA licensing. Continually maintain and track all annual State of Connecticut registrations and DEA licenses including license updates, address changes and lab relocation. Receive and dispatch routine and non-routine inquiries on complex and sensitive matters including but not limited to incidents, injuries, hazardous material spills, hazardous waste, restricted materials purchasing, laboratory equipment decommissioning, and ergonomics. Dispatch the EHS emergency response team and relay instructions and information requiring knowledge of department policies, practices, procedures, and reporting relationships. Required Skills and Abilities Self-directed and ability to take initiative, problem solve, follow-through and exercise high level of independent judgment. Well-developed interpersonal skills, including the ability to provide high level customer service to faculty, staff, students, regulatory agencies, and others. Excellent written and verbal communication skills. Demonstrated ability to compose, proofread, and edit formal general correspondence, memoranda and short reports for internal or external circulation. Excellent dependability and attendance. Ability to multi-task, prioritize and meet demanding deadlines, demonstrating flexibility in handling assignments while maintaining accuracy and high attention to detail. Excellent organizational skills. Have a demonstrated compliance mindset with ability to mitigate risk. Ability to maintain confidentiality of information. Professional and courteous manner and appearance. Excellent computer skills with proficiency in MS Word, Excel, Sharepoint, Outlook email and calendar. Experience with Workday and EHS Integrator preferred. Preferred Skills and Abilities Bachelor's Degree and work experience in environmental health and safety or related field. Principal Responsibilities Based on comprehensive knowledge of and experience with programmatic mission and strategy, plans, coordinates, and oversees implementation of program activities. Contributes to implementation planning as well as to the development of processes, policies, and procedures. Contributes to the formulation of marketing and communications plans. Represents and promotes the program both internally and externally. Drafts program budgets and monitors expenses to ensure adherence to budgetary guidelines. Identifies, develops, and cultivates partnerships and collaborations with community members. Establishes and maintains professional relationships with internal and external colleagues. Contribute to the development of metrics or analyze data to assess and communicate progress, status, and effectiveness. Develop and design complex databases. Develops and disseminates substantive program materials in various media to create awareness of and support for the program. Design and develop website; make major revisions in website design or content. Serves as principal source of information on policies, procedures, programs and office activities. Oversees, instructs, and coordinates activities of support staff. Ensure compliance with University, Federal, and State guidelines, rules, and regulations. May perform other duties as assigned. Required Education and Experience Two years of related work experience in the same job family and a Bachelor’s degree in a related field; or an equivalent combination of experience and education. Equal Employment Opportunity The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran. Health Requirements Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy. 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