Executive Assistant to Academic Affairs and Mission & Ministry

Job Details Job Location: Rockhurst University - Kansas City, MO 64110 Rockhurst University is seeking organized and dynamic candidates for the Executive Assistant to Academic Affairs and Mission & Ministry position. This position provides executive support for the office of the Provost and Vice President for Academic Affairs and the office of the Vice President for Mission and Ministries. The Executive Assistant serves as a trusted administrative and strategic partner to two highly visible offices of the university, providing high-level executive support to advance the institution’s Catholic, Jesuit mission, academic excellence, and operational effectiveness. This position is responsible for managing executive communications, coordinating priorities and activities, supporting governance and stakeholder relations, and ensuring the efficient operation of the two offices. The Executive Assistant exercises professionalism, discretion, and sound judgement while fostering collaboration and reflecting the university’s values. Responsibilities Executive and Administrative Support – Provide comprehensive administrative support to the Vice Presidents, including calendar management, meeting coordination, travel arrangements, correspondence, and preparation of reports, presentations, budgetary support, internal support for committees, and institutional processes in academic affairs and mission and ministries. Office Operations Management – Ensure the efficient daily operation of the offices by managing workflows, prioritizing requests, maintaining records, and coordinating administrative processes and deadlines. Communication and Correspondence – Serve as a primary point of contact for internal and external stakeholders, handling sensitive and confidential communications with professionalism, diplomacy and discretion. Board Committees and Governance Support – Coordinate logistics, materials, agendas, minutes, and follow up actions for meetings involving the Board of Trustees committees and university committees, and provide additional support in preparation for committee meetings and institutional policies and handbooks supporting governance. Strategic Coordination and Project Support – Assist with the coordination and tracking of strategic initiatives, academic and mission and ministry events and priorities, and special projects to ensure timely execution and follow‑through. Stakeholder and Community Relations – Support academic and mission and ministry engagement events, faculty, staff, students, alumni, donors, diocesan/AJCU representatives, and community partners in a manner that reflects the university’s Catholic identity and mission. Confidentiality and Judgment – Maintain strict confidentiality regarding sensitive institutional, personnel, financial and governance matters while exercising sound independent judgement. Event and Hospitality Coordination – Coordinate academic and mission and ministry events, receptions and ceremonial functions, ensuring a professional and welcoming experience for guests and stakeholders. Mission and Values Integration – Support and uphold the Catholic mission, values and traditions of the university through professional conduct and service‑oriented leadership. Requirements Bachelor’s degree or combination of an associate’s degree and extensive relevant work experience. Five or more years of experience in an administrative support role, preferably supporting senior level administration. Excellent technology and computer skills with expert knowledge in Outlook, Word, Excel and PowerPoint. Preferred experience with platforms and databases. Strong time management and problem solving skills, including the ability to manage multiple tasks and projects simultaneously effectively and efficiently. Strong attention to detail is essential. Ability to work autonomously with little direction. Strong communication and interpersonal skills, with demonstrated ability to build strong, positive relationships and effectively lead projects. Sound judgement with the ability to maintain confidentiality. Demonstrated ability to successfully plan events within set timelines and budgets. Prior event planning experience is preferred. Benefits Medical, Dental and Vision coverage Short‑ and long‑term disability insurance Life insurance 125 Tax Savings Plan 403b retirement plans with University match Free undergraduate and graduate classes for employees – 6 credit hour limit per semester Free undergraduate classes for spouses and dependent children Vacation and sick time along with 15 paid holidays Positive work environment Leadership and development opportunities Application Instructions Applicants who would enhance the diversity of the University, such as individuals from historically underrepresented groups, are strongly encouraged to apply. Applicants should submit a cover letter with salary expectations and three professional references. Rockhurst cannot accept any application materials (resumes, cover letters, etc.) by email, mail or walk‑in. All applications and application materials must be submitted through our online application system. Equal Opportunity Employer Rockhurst University is an Equal Opportunity Employer and uses E‑Verify. As an Equal Opportunity Employer, Rockhurst University is committed to creating a diverse working environment. The University recruits and employs successful candidates without regard to race, religion, gender, national origin, age, marital status, sexual orientation and/or disability in employment, educational programmes or activities that it operates. In order to qualify as a candidate, you must be legally authorised to work in the United States. At this time Rockhurst is unable to sponsor or take over sponsorship of an employment visa. Disclaimer The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor is it to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job. #J-18808-Ljbffr Rockhurst University