Accounts Receivable Associate

Accounts Receivable Associate

The Accounts Receivable Associate supports a landscape architecture firm by managing billing, invoicing, and collections while occasionally assisting the Accounts Payable team. This role requires a detail-oriented professional who maintains accurate financial records, communicates effectively with clients and internal teams, and contributes to reliable financial reporting.

Responsibilities

• Prepare and send client invoices accurately and in a timely manner.
• Monitor and manage accounts receivable to ensure prompt collection of payments.
• Follow up with clients on overdue accounts and work to resolve billing discrepancies professionally and efficiently.
• Maintain accurate and up-to-date records of all billing, invoicing, cash application, collections, and reconciliation activities.
• Assist the Accounts Payable team with processing payments and supporting vendor relationship management as needed.
• Collaborate closely with the landscape architecture team to ensure accurate project billing and support reliable financial reporting.
• Review and manage aging reports to track outstanding balances and prioritize collection efforts.
• Perform cash application activities, including applying payments to the correct customer accounts and invoices.
• Provide regular updates and reports on accounts receivable status to management.
• Perform other related accounting and administrative duties as assigned.

Essential Skills

• 23+ years of proven experience in accounts receivable, billing, invoicing, and collections.
• Hands-on experience with accounts receivable processes, including invoicing, collections, reconciliation, aging reports, and cash application.
• Familiarity with accounting software and financial management systems.
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Strong attention to detail and organizational skills, with the ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills, with the ability to interact professionally with clients and colleagues.
• Ability to work independently with minimal supervision and collaborate effectively as part of a team.
• High school diploma or equivalent.

Additional Skills & Qualifications

• Experience using ERP systems; familiarity with Sage 100 is a plus but not required.
• Willingness to assist with Accounts Payable activities and learn new processes through on-the-job training.
• Additional education or coursework in accounting, finance, or a related field is an advantage.
• Strong problem-solving skills and the ability to resolve billing discrepancies in a professional manner.
• Comfort working in a project-based environment, supporting accurate project billing and reporting.

Work Environment

This position supports a growing landscape architecture firm with a significant project presence in the Washington, DC area. The role begins fully on-site for the first 90 days to support training, onboarding, and integration with the accounting and project teams. After this initial period, the position transitions to a hybrid schedule, typically three days in the office and two days working from home. The environment is professional and collaborative, with regular interaction between accounting and project staff and daily use of accounting software, financial systems, and Microsoft Office tools.

Job Type & Location

This is a Contract to Hire position based out of Clinton, MD.

Pay and Benefits

The pay range for this position is $28.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Jun 30, 2026.