Administrative Assistant - Building Department

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INSIDE/OUTSIDE JOB POSTING

October 6, 2026, to October 20, 2026, or until candidate is found. Job Title: Administrative Assistant Department: Ashtabula County Building Department Immediate Supervisor: Office Manager, Ashtabula County Building Department Pay grade/Rate of Pay: Pay Grade 7: $40,384.24 to $42,403.45 Compensation within this range will be determined based on the candidate’s experience, skills, and qualifications. Plus, a comprehensive benefit package.

JOB RESPONSIBILITIES:

Under general supervision of the Office Manager, the Administrative Assistant will: Provide administrative and clerical support to Office Manager. Assists in answering phones and directing calls. Works closely with and provides information to the public, county officials and other persons by face-to-face interaction, through email correspondences and via telephone. Prepares and distributes complex, detailed, confidential or routine correspondences. Processes payments, accounts payable, and refundable deposits; calculates daily financial reports and processes pay-ins. Issues permit (commercial and residential) processes Agricultural Exemptions and communicates with the County Auditors Real Estate Division. Generates Firmette Maps, processes intake of Residential/Commercials Certificate of Occupancies Performs other clerical duties as required/assigned.

QUALIFICATIONS:

Completion of secondary education or equivalent (high school diploma or GED), one (1) year of training or experience related to county government operations or administrative and clerical support; or any equivalent combination of education, experience, and training which provides the required knowledge, skills and abilities. Must be proficient with computer programs including but not limited to Microsoft Office, Outlook, and other applicable computer software. Experience with CityForce helpful but not required. LICENSURE or CERTIFICATION REQUIREMENTS: Must possess a valid State of Ohio driver's license and maintain insurability under the County’s vehicle insurance policy. May be required to obtain other certifications issued by the Ohio Board of Building Standards. Must be able to successfully pass post-offer drug screen, physical and BCI fingerprint background check.

EQUAL OPPORTUNITY EMPLOYER

Ashtabula County is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other status protected by law. Reasonable accommodations are available for qualified individuals with disabilities in accordance with applicable law. Ashtabula County is a Drug-Free Workplace. #J-18808-Ljbffr Ashtabulacounty