Clerical Assistant 2

Clerical Assistant 2 Position

Join the Department of Transportation as a Clerical Assistant 2 and support the dedicated team in Crawford County District. This role allows you to help keep garage operations running smoothly through reliable clerical support. Your organization and attention to detail help ensure employees receive accurate information and assistance. Take pride in a position where your work supports safe and effective transportation services.

This position provides essential clerical and administrative support that helps keep garage operations organized and ensures staff have the information they need. As a Clerical Assistant 2, you will perform the following duties:

• Training Support: Prepare equipment training paperwork, update certifications, and maintain records for employee training
• Safety Documentation: Collect and organize safety-related accident and injury documentation and enter required information into systems
• Fuel Tracking: Enter fuel slips, review daily fuel reports, and maintain fuel card inventory
• Program Management: Coordinate recycling pickups and complete required program documentation
• Mail Processing: Open, distribute, and prepare outgoing mail including certified and UPS items
• Reception Backup: Assist with receptionist duties and provide support during winter dispatch shifts

Work Schedule and Additional Information:

• Full time employment, 37.5 hours per week.
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Additional Requirements:

• One year or more of previous employment in the clerical field.
• One year or more of experience using Microsoft Office products.
• One year or more of experience in office work such as scheduling and coordinating events, meetings and/or trainings.
• Two years or more of customer service background (answering incoming telephone calls, re-routing calls as a switchboard operator, or speaking with customers and/or employees that come into the office)
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to and click on Veterans.

Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.