Recruiting & Office Associate

The Role Minted is seeking a Recruiting & Office Associate to support both our People and Facilities functions. Our teams are at the center of Minted’s employee experience, helping attract exceptional talent, foster an inclusive and high-performing culture, and create spaces and systems that enable employees to do their best work. This role is ideal for someone who thrives in a fast-paced, highly collaborative environment and enjoys balancing operational excellence with people-focused support. You will play a critical role in keeping our office running smoothly while also supporting key moments across the employee and candidate lifecycle. The ideal candidate is a proactive “utility player” who is highly organized, detail-oriented, resourceful, and energized by variety. No two days are exactly the same, and success in this role comes from anticipating needs, staying adaptable, and creating exceptional experiences for employees, candidates, and guests alike. This is a temporary role, starting around the end of June through the end of December. You will: Office Services Oversee the daily operations of the physical office, ensuring a professional, organized, clean, and welcoming environment for employees, candidates, and visitors Serve as the primary point of contact for office vendors and building partners, including catering, office maintenance, repairs, and supply management Provide reception and front desk support by greeting employees, vendors, and/or visitors, managing visitor check‑ins, and assisting with general office inquiries Manage, organize, sort, and distribute incoming mail and packages on a daily basis Prepare and send outgoing mail and shipments for various teams and departments on a weekly basis Manage office inventory and procurement, including snacks, beverages, supplies, and employee amenities Coordinate office logistics for employee onboarding and offboarding, including workstation setup, equipment coordination, badge access, welcome kits, and workspace readiness Support internal meetings, events, employee programs, and office initiatives, including setup, logistics, and cross‑functional coordination Provide administrative support, including calendar coordination, documentation, reporting, and special projects Help maintain and continuously improve operational processes, documentation, and employee experience standards People Operations & Recruiting Support Assist with compliance‑related processes and audits, including I‑9 documentation, background checks, and employee file management Serve as an administrator for our Applicant Tracking System (Lever), including posting jobs, scheduling interviews, coordinating candidate communications, and accurately managing candidate workflows Partner with seasonal recruiters, interviewers, and hiring managers to coordinate and schedule high‑volume interviews and manage the associated feedback process Ensure the accuracy of candidate information, correspondence, interview scheduling, and workflow progression within Lever Generate offer letters and coordinate communication with relevant stakeholders to ensure smooth onboarding and hiring transitions Deliver a high‑touch, “white‑glove” candidate experience by ensuring interviews are well‑coordinated, timely, and welcoming Partner with Talent Acquisition and Operations leaders to identify and implement process improvements that support seasonal hiring scale and operational efficiency Take ownership of select recruiting responsibilities and hiring activities as business needs evolve You are: A proactive problem‑solver who anticipates needs before they arise and takes initiative to address them Exceptionally organized and detail‑oriented, with pride in executing both small and large tasks with accuracy and care Calm under pressure and able to effectively manage multiple competing priorities in a fast‑moving environment Adaptable and resourceful, able to seamlessly shift between office operations, employee support, and recruiting coordination A strong communicator who combines professionalism, discretion, and confidentiality with a warm and approachable presence Service‑oriented and energized by creating positive experiences for employees, candidates, and guests A collaborative teammate who enjoys being a trusted “go‑to” resource for operational and People‑related support Someone who notices the details others miss and understands how thoughtful operations contribute to culture and employee experience You have: 3+ years of experience in HR Administration, Recruiting Coordination, Office Management, Facilities, or a related operational support role Experience supporting fast‑paced, high‑growth, or highly collaborative environments Strong proficiency with Google Workspace, including Gmail, Calendar, Docs, Sheets, and Slides Experience working with Applicant Tracking Systems (Lever experience strongly preferred) is a plus The ability to handle sensitive employee information with confidentiality and discretion Strong organizational and time‑management skills, with the ability to prioritize effectively and meet deadlines A hands‑on, team‑first mentality and willingness to jump in wherever needed A strong customer service orientation The ability to work well with a variety of personalities Excellent written and verbal communication skills Nice to Have: Experience supporting workplace or employee experience initiatives Experience coordinating interviews or supporting recruiting operations Familiarity with onboarding logistics and new hire processes Compensation The compensation range for the role applies to employment offers from Minted. Our employment offers fall between the minimum and midpoint of the range to allow for continued salary growth during your employment at Minted. The upper half of the range accommodates this growth and supports our intention to create an environment that encourages lasting relationships between Minted and our employees. Minted utilizes a market‑based compensation model with four geographic tiers. Final compensation is determined based on the candidate’s primary work location, defined as their residence within 60 miles of a metropolitan area: Geo 0: San Francisco, CA In‑Office - $31.00/hr - $35.00/hr Salaries will vary based on various factors, including but not limited to professional and academic experience, associated job responsibilities, and/or other business or organizational needs.

*CONTRACT END DATE - 12/31/2026*

Equal Opportunity Employer Minted is an Equal Opportunity Employer committed to inclusion and diversity. We welcome people of different backgrounds, experiences, abilities and perspectives and will consider all qualified applicants for employment in accordance with all state, local, and federal laws. Minted participates in the E‑verify program. #J-18808-Ljbffr Minted