Accounts Payable Specialist

Circadia brings industry-leading knowledge to integrate people and space in productive work environments that foster creation, collaboration and connection. For nearly 80 years, Circadia has been serving the St. Louis metropolitan area and has earned a reputation synonymous with value, service and integrity. As one of the nation's leading Steelcase dealers, we have access to data and insights from around the world and pride ourselves on the knowledge we bring to every relationship. We offer customers insight, advice and solutions that help their businesses grow and companies succeed.

We are seeking an organized, detail-oriented Accounts Payable Specialist to support accounts payable activities across multiple locations. This position is responsible for processing invoices and payments accurately, maintaining appropriate documentation, resolving invoice discrepancies and ensuring weekly and month-end deadlines are met.

Responsibilities

• Process vendor invoices, employee expenses, credit card transactions, and other accounts payable items for multiple companies.
• Review invoices for proper documentation, approval, and coding.
• Assign general ledger coding to invoices that do not have purchase orders.
• Complete the weekly check run and ensure payments are processed according to established deadlines.
• Record deposits and other advance payments in the accounting system.
• Process electronic payments and related banking transactions.
• Maintain organized and complete accounts payable records.
• Prepare employee reimbursement information and submit it to Human Resources for payroll processing.
• Complete assigned accounts payable tasks in preparation for monthly closing.
• Communicate with vendors and collaborate with internal departments to research and resolve vendor invoice discrepancies, including pricing, quantities, purchase orders, and supporting documentation.
• Respond to vendor questions regarding invoice status, payment timing, and account discrepancies.
• Perform other accounting and administrative duties as assigned.

Qualifications

• Previous accounts payable or general accounting experience preferred.
• Familiarity with invoice processing, general ledger coding, and payment processing.
• Proficiency with accounting or ERP systems.
• Strong attention to detail and organizational skills.
• Ability to manage recurring deadlines and prioritize multiple responsibilities.
• Strong written and verbal communication skills.
• Ability to handle financial information with discretion.

Role Requirements

• This is a full-time, primarily in-office position.
• Work-from-home flexibility may be available on designated Fridays.