Grand Rounds Coordinator

Job Type: Officer of Administration Bargaining Unit: Regular/Temporary: Regular End Date if Temporary: Hours Per Week: 20 Standard Work Schedule: Building: Salary Range: $37,888 - $37,888 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Position serves as the Grand Rounds Coordinator for the Department of Psychiatry's Division of PsychiatricEducation, reporting to the Vice Chair of Education. It is responsible for planning, organizing, and executingthe department's Grand Rounds and related educational programming, including speaker coordination,scheduling, CME accreditation compliance, and AV/logistics management. The position ensures trainees andfaculty have consistent access to high-quality academic programming that supports the department'steaching and research mission. Responsibilities Coordinates speaker recruitment, invitations, and all aspects of the speaker experience serving as primary point of contact from initial invitation through post-event follow-up,providing guidance on presentation requirements and logistics, and arranging travel, hotel accommodations, transportation, parking, and on-site hospitality. Assist withspeaker honoraria, travel reimbursements, vendor payments, and invoices in accordancewith Columbia University's financial policies. Manages the annual Grand Rounds calendar and coordinates weekly presentationscheduling in collaboration with Grand Rounds Co-Directors and departmentalleadership; meets regularly with Co-Directors to review upcoming presentations,evaluate program effectiveness, and identify opportunities for continuous improvement. Collects and reviews CME forms; coordinates attendance sheets and CME documentation;maintains comprehensive electronic and historical records of Grand Roundspresentations, attendance, CME documentation, and program evaluations; and serves as liaison with the CME Office to ensure compliance with institutional and accreditationstandards. Coordinate catering for weekly Grand Rounds and trainee luncheon sessions; obtainquotes, place orders, reconcile invoices, and monitor expenditures within budget. Collaborates with audiovisual and IT staff to ensure successful in-person, hybrid, andvirtual presentations and with the Office of Communications/Digital Content team topublicize Grand Rounds announcements. Performs related duties & responsibilities as assigned/requested. Minimum Qualifications Bachelor's degree or equivalent in education and experience. Preferred Qualifications Knowledge of university administrative processes, travel coordination, vendor payment systems, andfinancial reconciliation is preferred. Experience coordinating academic programs or continuing medical education (CME) initiatives within ahealthcare or higher education setting. Other Requirements Must successfully complete all online system trainings requirements. Strong organizational and project management skills with the ability to coordinate multiple concurrentpriorities and deadlines. Excellent written and verbal communication skills, with the ability to interact professionally withfaculty, visiting scholars, trainees, and institutional leadership. Proficiency with Microsoft Office Suite, Outlook, Excel, database management, virtual meetingplatforms, and financial/payment systems. Demonstrated attention to detail, discretion, problem-solving skills, and ability to work independentlywhile collaborating effectively with multidisciplinary teams. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents. #J-18808-Ljbffr Columbia University in the City of New York