Judicial Assistant

Aoc Job TitleWHY YOU SHOULD APPLY TO THE AOC?Great working environmentGrowth and Development OpportunitiesMedical, Dental, Vision + other supplemental insurances offeredSick + Vacation PTOPaid Holiday'sRetirement plan options (Pension or Investment)457 Deferred CompensationTuition AssistanceEmployee Assistance ProgramKEY REQUIREMENTSHigh School Diploma or GEDTwo years of college or vocational school education in paralegal, secretarial skills, computer operations or a closely related field. Additional relevant experience/education may substitute for the recommended educational/experience on a year-for-year basis, excluding supervisory experience.Four years of responsible experience as a legal secretary or paralegal.Knowledge of court procedures and understanding of basic legal terminologyRepresent Judge in a professional and positive mannerAbility to prepare and assist in drafting orders and memorandums, as well as, proof read court ordersAbility to electronically file through the Clerk's e-file portalSUMMARYThis is significantly responsible work performing a variety of complex administrative and secretarial duties for the purpose of managing the office of a Circuit Court Judge. A person assigned to a position in this class is required to have excellent organizational skills and a working knowledge of trial court (including civil, criminal, domestic, probate, and juvenile) rules and procedures. Working contacts are made with Judges, Offices of the Clerk of Court, and Administrative Office of the Courts, State Attorney, Public Defender, private attorneys, Staff Attorneys, state and local law enforcement agencies, the news media, and the general public. The purpose of these contacts is to receive, convey, and explain detailed information regarding circuit court procedures and policies. Work is often of a confidential nature. Extensive contact with persons involved in litigation may create stressful work situations. Work requires independent judgment and is performed under general supervision of a Circuit Court Judge. Primary responsibilities of a Circuit Judicial Assistant include the following: (1) Managing the Judge's Calendar, (2) Prepare, Review and Monitor Reports and Cases to Insure Compliance, (3) Receptionist Duties, and (4) Other Duties as Assigned.Examples Of DutiesESSENTIAL DUTIES AND RESPONSIBILITIESThe following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.(1) Managing the Judge's CalendarCoordinate and schedule pre-trial hearings, trials, conferences, and committeesDetermine the type of case or hearing and allotted time required to be scheduled and review calendar for available timesCoordinate and schedule courtroom assignment and support personnel such as court reporters, bailiffs, and clerks(2) Prepare, Review and Monitor Reports and Cases to Insure ComplianceReview for time standards compliance and prepare reports concerning this dataReview for accuracy on Clerk's online case management database for format compliance, and completeness before scheduling hearingsMonitor status of cases assigned to judge(3) Receptionist DutiesProvide quality service to internal and external customers by providing prompt and accurate case information, document preparation, and customer contactAct as judge's liaison and receptionist for the purpose of greeting, assisting, and informing litigants, attorneys, law enforcement personnel, witnesses, etc., regarding court procedure and policy(4) Other Duties as AssignedTypical QualificationsQUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Knowledge of:Court procedures and understanding of basic legal terminologyOdyssey, JACS, JASS, CCIS, Smartbench and e-warrantsSpelling and grammarGood listening skillsMicrosoft Office software applications and WindowsOffice equipmentAbility to:Represent Judge in a professional and positive mannerHandle matters with integrity and confidentialityWork with minimal supervision and recognize and establish work prioritiesCommunicate clearly both verbally and in writingRead, analyze and interpret detailed instructions, correspondence, and memosHandle emotionally upset and demanding individuals with courtesy and patienceConcentrate and perform job duties in a stressful working environmentOrganize and coordinate various individuals and/or groups on the court calendarTranscribe from dictation equipmentEfficiently operate a computer and utilize Microsoft Office Suite and various other software programs and databasesType 35 correct words per minuteTravel throughout the 20th Circuit for coverage and/or training as assignedProvide effective, accurate, professional, polite, friendly, and prompt customer service to the public and other agency personnel, AOC employees, and the JudiciarySupplemental InformationEDUCATION and/or EXPERIENCEHigh School Diploma or GEDTwo years of college or vocational school education in paralegal, secretarial skills, computer operations or a closely related fieldFour years of responsible experience as a legal secretary or paralegalAdditional relevant experience/education may substitute for the recommended educational/experience on a year-for-year basis, excluding supervisory experience.SUPERVISORY RESPONSIBILITIES NoneCERTIFICATES, LICENSES, REGISTRATIONS None