Development Operations Administrative Assistant

Are you interested in a full-time administrative development opportunity with Gifford Cat Shelter, the country's oldest free-roam, no-kill shelter?

Gifford Cat Shelter is seeking a Development Operations Administrative Assistant to support the day-to-day administrative needs and operational aspects of their fundraising efforts. This role is ideal for a detail-oriented administrative professional who can help maintain a comprehensive annual fundraising plan, support data and CRM operations, and assist in executing multi-channel fundraising campaigns. This is a back-office role, supporting the Shelter Director and Board Members who handle donor-facing responsibilities.

This is a hybrid role.

Major Responsibilities

Fundraising & Campaign Operations

• Track fundraising goals, segmentation strategies, timelines, and revenue projections.
• Maintain campaign and communications calendars, including monthly and quarterly revenue forecasts.
• Coordinate appeal production, email fundraising campaigns, and recurring giving programs.
• Support donor stewardship activities, including communications, recognition, and event follow-up.
• Help maintain digital fundraising channels and fundraising-related web content.
• Conduct prospect research to identify donor upgrade opportunities.
• Assist with event logistics including registration, ticketing, and post-event reporting.

Data & CRM Management

• Maintain donor data integrity, CRM records, and generate timely reports and dashboards.
• Process gift entry, acknowledgments, and assist with gift reconciliation with finance.
• Support systems, processes, and vendor relationships related to fundraising operations.

Grants Administration

• Provide administrative support for grant application processes and reporting.

General Administrative Support

• Schedule and coordinate internal and external meetings, including preparing agendas and taking minutes.
• Handle incoming communications (email, phone, mail) and route inquiries to the appropriate team members.
• Prepare and format internal reports, presentations, and briefing materials for the Executive Director and Board.
• Maintain office supplies and coordinate with vendors for general administrative needs.
• Assist with onboarding of volunteers and new staff, including orientation logistics and document preparation.
• Support compliance and record-keeping requirements, including document retention policies.

Preferred Qualifications

• 3+ years of professional administrative experience, with a background in development operations or fundraising support a plus.
• Comfortable working with CRMs and Microsoft Office Suite/Google Workspace, video conferencing tools.
• Bloomerang experience highly preferred.
• Strong organizational and communication skills.
• Experience working with small to mid-size nonprofits a plus.

The mission of Gifford Cat Shelter is to provide a haven for stray, abused, and unwanted cats until they are matched with their permanent loving homes. At Gifford, cats are free to roam and play. They nap in sunny windows, get plenty of exercise, and enjoy tons of love and attention while they wait for their forever homes. A no-kill shelter, Gifford believes that all cats should have a chance to live their lives free of pain and fear. No matter their story, every Gifford cat has a future to look forward to. And until they find their new homes, they'll spend their days in bright, open environments, getting all the love they need!

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The Renaissance Network (TRN) is an equal opportunity employer. TRN complies with all applicable federal, state, and local laws regarding recruitment and hiring. All qualified applicants are considered for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, citizenship status, disability, protected veteran status, or any other category protected by applicable federal, state or local laws.