Contract Coordinator I - Business Operations

Job Description Summary Department - Health Job Description REVISED OPEN UNTIL FILLED Job Type: Classified Job Classification: 5519 - Contract Coordinator I Salary Grade: 11 Pay Range Hiring Range: $56,555 - $67,870 Annually Pay Range: $56,555 - $79,164 Annually Range Explanation: Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. Pay Range is the entire compensation range for the position. The first review of applications will be on 5/15/2026. The Contract Coordinator I is a key contributor within the Pima County Health Department Grants and Contracts team, supporting the development and processing of contracts and procurements through thoughtful analysis, strong collaboration, and a proactive approach to problem-solving. This position works closely with Health Department divisions to help develop contract and procurement documents, guide items through internal review, and support timely, accurate processing in alignment with County requirements. This role also serves as an important liaison with the Procurement Department to conduct procurements and route items for approval through the Procurement Department, the Grants Management & Innovation Department, and the Board of Supervisors, when required. The position is ideal for someone who brings initiative, sound judgment, attention to detail to their work, and who enjoys partnering with internal stakeholders to move complex processes forward. The Contract Coordinator I plays an important role across all phases of the procurement and contracting process, using critical thinking to evaluate information, identify issues, recommend practical solutions, and support successful outcomes. Through clear communication, teamwork, and a customer-focused mindset, this position helps strengthen procurement and contracting operations across the Pima County Health Department. Duties Include: Leads the procurement process for complex public service contracts, including developing procurement strategies, drafting RFPs, evaluating proposals, and negotiating contract terms and conditions. Manages the contract lifecycle from initiation to closeout, ensuring compliance with regulatory requirements, organizational policies, and industry standards. Monitors contract performance and adherence to contractual obligations, timelines, and quality standards. Conducts regular contract reviews and audits to identify risks, issues, and opportunities for improvement. Provides guidance and assistance to junior staff on contract administration, procurement procedures, and contract management best practices. Serves as a liaison between the organization and external vendors, stakeholders, and legal counsel during contract negotiations and dispute resolution. Develops and maintains effective relationships with internal departments to facilitate collaboration and communication on contract-related matters. Prepares and presents reports, presentations, and recommendations to senior management regarding contract status, performance metrics, and compliance issues. Participates in the development and implementation of contract management policies, procedures, and training programs. Ensures accurate documentation, record-keeping, and archiving of contract documents, amendments, and correspondence. Essential Functions: As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor. Assists in the procurement process for public service contracts, including drafting requests for proposals (RFPs), evaluating bids, and recommending contract awards; Coordinates contract negotiations between the organization and vendors, ensuring terms and conditions align with program objectives and regulatory requirements; Monitors contract performance and compliance with contractual obligations, timelines, and deliverables; Maintains accurate and up-to-date records of contract documents, amendments, and correspondence; Facilitates communication and collaboration between internal departments, external vendors, and stakeholders involved in contract implementation; Assists in resolving issues and disputes related to contract interpretation, scope changes, and performance discrepancies; Prepares reports and presentations summarizing contract status, performance metrics, and outcomes for management review; Supports the development and implementation of contract management policies, procedures, and best practices; Provides guidance and assistance to program staff on contract-related matters, ensuring adherence to procurement policies and regulatory requirements; Collaborates with finance and accounting departments to ensure accurate invoicing, payment processing, and budget reconciliation for contracted services. Minimum Qualifications: Bachelor’s degree from an accredited college or university in public or business administration, supply chain management, or a closely-related field as determined by the department head at the time of recruitment AND one year of experience administering, developing, evaluating, and/or writing contracts. (Relevant experience and/or education from an accredited college or university may be substituted.) OR: One year with Pima County in a Contract Specialist position. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.): Minimum one (1) year of experience collaborating with and guiding internal customers through the procurement process. Minimum one (1) year of experience developing grant budgets, overseeing grants, and/or sub-award application processes. Minimum one (1) year of experience creating and/or editing contracts in Microsoft Word and/or Adobe. Minimum one (1) year of experience working in a public health setting. Experience with/knowledge of contract management systems, with a preference for Workday. Selection Procedure: Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process. Supplemental Information: Licenses and Certificates: Licenses and Certificates: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record.  Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to maintain the required licensure shall be grounds for termination. Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems. This position will require post-job offer proof of immunization(s) or immunization(s) and/or a TB screening. Physical/Sensory Requirements: Physical and sensory abilities will be determined by position. Working Conditions: Working conditions will be determined by the position. EEO Information:  Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.  Pima County stands out as an exceptional workplace, offering a supportive environment that fosters professional growth and personal satisfaction. As one of the largest employers in the region, Pima County prioritizes its commitment to creating a diverse and inclusive workplace, recognizing the unique contributions of each employee. Embracing innovation and collaboration, Pima County provides multiple opportunities in which individuals can make a meaningful impact on their community. One of the key advantages of working for Pima County is its comprehensive benefits package. Employees enjoy competitive salaries, generous health insurance coverage, and retirement plans that contribute to long-term financial security. Pima County recognizes the importance of a healthy work-life balance, offering flexible work schedules, a generous family leave policy and wellness programs that prioritize employee well-being. Furthermore, Pima County takes pride in fostering a culture of continuous learning and development. Employees benefit from opportunities for professional advancement through training programs, workshops, and educational reimbursement programs. In addition, a County-wide employee recognition program rewards employees who exemplify the County values of being accountable, respectful and ethical as well as providing great customer service. By joining Pima County, individuals become part of a dedicated team working towards a common goal: enhancing the quality of life for residents and building a vibrant future. Pima County is not just an employer; it's a community that values its employees, encourages their growth, and invests in their success.