Procurement Coordinator

Who We Are The Community College of Denver (CCD) seeks candidates who demonstrate a strong commitment to fostering an inclusive learning and work environment and who can effectively work with students, families, faculty, instructors, and staff from diverse backgrounds. As a Hispanic-Serving Institution, CCD is dedicated to expanding access and opportunity for nontraditional students, supporting workforce development, and strengthening community partnerships that promote educational attainment and career success. Serving a diverse student population, CCD values individuals who contribute to its mission of advancing social, civic, and economic vitality. Job Summary The Procurement Coordinator provides essential administrative and operational support to the Director, Associate Director, and Purchasing Agents. This role acts as the central hub for the intake and tracking of all institutional contracts, supporting the agents in procurement requests with file maintenance, and document routing. The coordinator ensures all activities maintain a high level of customer service for campus departments. Duties & Responsibilities 1. Contract Intake & Lifecycle Tracking Serve as the primary point of entry for all contract-related requests, ensuring initial documentation is complete before processing. Maintain and update a centralized contract tracking system to monitor the status of agreements from initial requisition through final execution. Coordinate the formal routing of contracts to the Associate Director or Director for delegated signature authority. Proactively track contract expiration dates and notify Purchasing Agents or leadership of upcoming renewals to ensure continuous service. 2. Administrative Team & Agent Support Assist Purchasing Agents by verifying that required insurance certificates and documentation are present in the electronic files. Support the execution of Documented Quotes (DQ) and formal solicitations by coordinating meeting schedules for evaluation committees. Partner with the Purchasing Agents and Associate Director to ensure purchases requiring formal agreements are successfully transitioned into the contract lifecycle. Maintain auditable electronic files for all departmental activities. Track subscriptions and memberships for the entire college. Serve as the point of contact for the Procurement Advisory Group (PAG) to schedule meetings, manage documents, and coordinate the team’s site. 3. Operations & Compliance Support Assist in the preparation of quarterly and annual reports. Support the Commercial Card Program by assisting with monthly audits of cardholder transactions and verification of backup. Assist departments to resolve discrepancies in invoicing or receiving to ensure timely payment and accurate encumbrance management. Scan required documentation into the BDM system. Competencies/KSAs Knowledge and use of the Banner ERP system. Minimum Qualifications Any equivalent combination of education, experience, knowledge, skills, and abilities. Education Bachelor’s degree in business, accounting, or a closely related field from an accredited college or university. An associate’s degree with 3+ years of experience may also be considered. Experience 1–2 years of accounting or professional purchasing/administrative experience. Licensure Basic Procurement Certificate: Required to complete the certification within 90 days of hire through the Colorado Procurement University (COPROU). Preferred Qualifications Experience (Preferred) Experience working in a community college or State of Colorado setting. Knowledge/Skills/Abilities (Preferred) Problem solving and critical thinking skills. Strong customer service and communication skills. Highly detail-oriented and well-organized for tracking complex documents. Demonstrated proficiency in Excel (Intermediate to Advanced), Word, and Adobe. Ability to multitask and manage competing deadlines. Additional Information / Benefits Our campus is located in downtown Denver, adjacent to two light rail stations, and just minutes away from shopping, restaurants, and event venues. When you visit our campus, it will be immediately evident that our faculty, staff, and instructors are passionate about serving our diverse student population. At CCD, our passion is to help others, and we offer career pathways that will make a difference in the lives of our students. CCD offers generous medical, dental, vision, life, and retirement options. We also offer the opportunity to expand your education, and those of your dependents, through our tuition reimbursement program. Background checks will be conducted on all finalists for employment consideration. Equal Employment Opportunity Statement The Community College of Denver is an Equal Employment Opportunity Educational Employer. CCD recognizes that administration, faculty, instructors, and staff reflect the diversity of its students and community and prohibits employment and student discrimination based on race, color, religion, national origin, citizenship, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. CCC System is a Learning College where policies, programs and practices support learning as the major priority. In all aspects of the employment process, decisions are made based on merit, competence, performance and business need without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, creed, ancestry, national origin, marital status, genetic information, military status, or any other protected status in accordance with applicable law. CCCS is an Equal Opportunity Employer. #J-18808-Ljbffr